HIRING SPECIALIST

Requisition No: 829071

Agency: Children and Families

Working Title: HIRING SPECIALIST - 60010248

Pay Plan: Career Service

Position Number: 60010248

Salary: 1,468.29 Bi-weekly

Posting Closing Date: 05/17/2024

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The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

THIS IS A MULTI-HIRE OPPORTUNITY.

This is a highly responsible and professional position that will serve as the Human Resource Liaison within the SAMH Mental Health Treatment Facility. This is independent work in which the incumbent will be responsible for coordination of recruitment and selection activities for the assigned geographical Region/Facility Human Resources Team. This position will collaborate with each section within the facility and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Specific Duties and Responsibilities include:

• Performs personnel management functions for the Mental Health Treatment Facilities (Florida State Hospital, Northeast Florida State Hospital or North Florida Evaluation and Treatment Center) and consults with supervisors and management on personnel actions.
• Investigates, researches, and provides consultative advice on personnel issues and actions.

• Maintains proficiency with current personnel rules and regulations.
• Maintains position descriptions, classifications specifications, records of personnel and budget actions relative to establish new positions or effecting changes to existing positions.
• Advertises position vacancies and proactively maintains control of the recruitment process to ensure appropriate recording, review, acknowledgement and processing of all applications.
• Completes all forms necessary to sustain employment processes.
• Assists new employees getting established in People First. Monitors records for evaluation due dates and works with supervisors to ensure that employee evaluations are completed timely.
• Creates and maintains facility vacancy report.
• Evaluates expenses and works with staff to ensure that all expenses have been properly recorded, research and resolve discrepancies.
• Performs purchasing functions for the department and makes recommendations for cost savings. Analyzes expenditures and offers recommendations.

Knowledge, Skills and Abilities required for the position:

• Knowledge of Department of Management Services Personnel Rules.
• Knowledge of People First.
• Proficient user of Microsoft Office Word, Excel, Power Point, Outlook and SharePoint to query, interpret, prepare and report data.
• Skills in using communication principles and techniques to effectively convey information, orally and in writing.
• Skills in knowing how to find information and identifying essential information.
• Advanced skill and ability to perform basic arithmetical calculations.
• Skills in time management and organization.
• Ability to understand and apply applicable human resource rules, regulations, policies and procedures.
• Ability to use critical thinking to provide alternative approaches.
• Ability to produce written work products that display a high level of competence and job knowledge.
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
• Ability to plan, organize, and coordinate work assignments.
• Ability to utilize problem-solving techniques.

Minimum Qualifications:

• A bachelor's degree from a college or university is preferred and two years of Human Resources/Personnel and/or Administrative related experience.
• A master's degree from a college or university can substitute for one year of the required experience.
• Professional experience as described above can substitute on a year-for-year basis for the preferred college education.
• Two years of experience using Microsoft Office Suites.
• Two years of experience writing formal business communications, including emails.
• Valid Driver’s License (Travel is required to attend off-site job fairs, interviews and meetings as needed).

Preference will be given to applicants who have:

• Professional-level human resource management experience with an agency in the State of Florida’s State Personnel System.

Benefits of Working for the State of Florida:

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
  • (For more information, please click www.myfrs.com);
• Nine paid holidays and one Personal Holiday each year;
• Flexible Spending Accounts;
• Opportunities for career advancement
• Tuition waiver for public college courses

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

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The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.