What are the responsibilities and job description for the Staff Assistant - Romance Studies, School of Arts & Sciences position at The Trustees of Tufts College?
The Department of Romance Studies is committed to educating students in French, Italian, Portuguese, Spanish languages and culture, and in Latin American Studies.
Latin American Studies is an Interdisciplinary program which encourages students to integrate the varying disciplinary perspectives of the arts, literature, social sciences, and history, along with the study of languages of the area, into a coherent view of Latin America.
What You'll Do
This is a hybrid position with the expectation it will be primarily on campus during the academic year.
This is a dual role. Under limited supervision, the Staff Assistant assists the administrator for the Department of Romance Studies by performing complex and diverse duties and serves as a source of information and problem solving for students, faculty, staff and other constituents.
The role also leads the administrative process for the Latin American Studies program and its director. The Staff Assistant will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information.
The Staff Assistant will also provide administrative support including organizing files systems for department and program, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. The Staff Assistant will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design.
What We're Looking For
Basic Requirements:
- Knowledge and experience as typically acquired by a high school diploma/GED and 2-4 years of administrative experience or college degree with 1-3 years’ experience.
- Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge.
- Bookkeeping or basic accounting knowledge.
- Strong organizational and interpersonal skills.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.
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