Disbursements Specialist (Part-time, Hybrid)

POSITION SUMMARY

In this Disbursements Specialist role, you will review and process Request for Disbursements (RFD) and scholarships, ensuring responsible stewardship practices and accurate entry into a workflow/document management system and our accounting system. You will report to the Associate Director of Disbursements and will work alongside a very experienced Disbursements team. You will be responsible for check processing, bank drafts, ACH transfers, monthly Visa reconciliation, and vendor maintenance.

Note that this is a part-time position, working 20 to 25 hours per week.

In this role, you will:

• Perform an initial review of RFDs and scholarships to ensure compliance with written policies, internal control procedures and turnaround standards, including but not limited to, fund purpose, account codes, fund balances, signatories, and purchasing guidelines. Ensure all necessary documentation pertaining to the request is identified and attached.
• Upload reviewed RFDs from the workflow/document management system to the General Ledger. Prepare and reconcile accounts payable batches for posting including invoice updates.
• Perform weekly check runs, weekly EFT’s and monthly ACH transfers.
• Monthly reconciliation of the credit card transaction by exporting the transactions, reviewing all the transactions ensuring all documentation, coding and approvals are complete and then importing the completed credit card excel spreadsheet to the General Ledger.
• Assist with maintaining the vendor database within the accounts payable module. Assist in obtaining and scanning all required documentation for vendor records, including W-9 and COI forms.
• Prepare standardized and ad hoc reports for distribution (i.e. monthly potential compensation report and monthly equipment purchased report).
• Other duties as assigned.

Leadership

Provide visible leadership across the entire organization by engaging in organization-wide activities such as department meetings, all-staff meetings, and staff events.

To be successful in this role, you should:

• Be a champion for inclusion and diversity both internally and externally.
• Demonstrate skills in problem-solving with a strong attention to detail in a high-volume operation.
• Demonstrate knowledge of accounting systems and the accounts payable cycle with exceptional mathematical skills.
• Possess a high level of motivation; be a self-starter with the ability to handle a variety of responsibilities.
• Demonstrate integrity in dealing with confidential information.
• Be comfortable working with all levels of staff and management. Provide excellent customer service correspondence with our staff and vendors.
• Demonstrate strong oral and written communication skills. Demonstrate the ability to exercise independent judgment with regard to work responsibilities and prioritization of workload.

Education and Experience

We provide a broad set of requirements to be inclusive of people of all backgrounds and experiences. If you think you have the skills for the position, we want to hear from you. Even if this is not the right role, we may know of opportunities elsewhere or have future opportunities that better match your skill set.

• Associate Degree or equivalent combination of education and experience.
• Experience with Accounts Payable preferred.
• Proficient with Microsoft Office (i.e., Outlook, Word, and Excel). Demonstrated ability to work in multiple system environments.

Salary:

This is a non-exempt, hourly position. The expected rate of pay is $23/hour. It will be commensurate with qualifications and experience, while also placing an emphasis on internal equity.

Benefits:

Benefits start from day one. We offer medical, dental, and vision plans and will make an annual contribution to your health savings account if enrolled in one of the high-deductible health plans offered by the Foundation. Part-time employees working 20 hours per week are eligible for all benefit plans, but will pay an adjusted rate based on hours worked.

In addition, there are a few other perks to being a UConn Foundation employee:

• We offer a generous contribution to your 403(b) retirement plan to help you plan for retirement.
• We place an emphasis on work/life balance. In addition to a hybrid schedule, you will receive thirteen paid holidays, five weeks of paid time off per calendar year, and additional sick time.
• We invest in your professional development. Aside from opportunities to participate in various trainings, committees, and conferences throughout the year, you will also be eligible for tuition reimbursement after one year of employment.

Please inform a Human Resources Representative if you need any assistance completing any forms or participating in any part of the application process due to a disability.