What are the responsibilities and job description for the Senior Program Manager - Graduate Studies, Alvarez College of Business position at The University of Texas at San Antonio?
Senior Program Manager - Graduate Studies, Alvarez College of Business
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11193
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more , on or on , , or .
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date: This position will remain open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary: $56,000 annualized, commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:
- Resume is required.
- Cover Letter is preferred.
Essential Functions
Provide professional skills for graduate student recruitment, academic program advising and administrative activities aimed to effectively deliver graduate student admission and enrollment services in support of ACOB's graduate studies initiatives and goals.
Core Responsibilities
- Supports development, design, and execution of recruitment plan and strategies that will identify, attract, build relationships with, and retain highly qualified students into ACOB graduate programs.
- Advises and communicates with prospects and students to discuss program requirements, academic progression, degree programs, admission process, deadlines, funding, registration and opportunities.
- Answers inquiries and solve complex problems, provides information regarding registration, financial aid, and program development. Initiates and maintains communication plans with prospects and students. Provides information about college and university procedures, policies and regulations.
- Manages the creation and maintenance of electronic records for college advisors and faculty committees, creates reports, files and databases/spreadsheets on prospective and current students. Works with Graduate Advisor of Record, Department Chair, and faculty on University requirements.
- Process documents and petitions of university wide requirements; register/withdraw students, generate, maintain, and distribute detailed student data, and produce departmental letters of admission and/or verification.
- Plans, organizes, develops and implements college and program recruitment and promotional events and activities including but not limited to graduate receptions, hooding ceremonies, webinars, open house, and community information sessions. Provides assistance in recruitment of new students and maintenance of cohorts.
- Develops, manages and maintains online and in print graduate program materials; prepares program information for dissemination; engages prospects and student to promote and market graduate programs to targeted audiences; conducts regular program evaluations and recommends updates accordingly.
- Manages the hiring process of work-study student employees. Observes performances and assist with development plans, mentoring and recruitment of new members.
- Maintains records, gathers data and prepares reports as required.
- Interacts with university departments, student groups, and external agencies.
- Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
- Demonstrates UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's degree from an accredited institution required and six years of experience working with student groups in the community or equivalent advisory and administrative experience in the field of education. A Master's degree may substitute for two years of experience.
- Effective organizational, problem solving and interpersonal skills.
- Ex. Demonstrated independent decision-making and problem-solving ability.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite.
Preferred Qualifications
- Master's degree in a related field from an accredited institution preferred.
- Experience with Banner, Peoplesoft and webadmit systems.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Working Conditions
Working Environment:
- Requires use of personal computing equipment, telephone, multi-functioning printer and calculator.
- Ability to travel to and from meetings, training sessions or other business-related events.
- After hours and weekend work is required on an occasional basis.
- Occasional after hours and weekend work or overtime may be required.
Physical Demands:
- Sedentary work; sitting most of the time. Jobs are sedentary, - routinely
- Walking and standing - occasionally.
- Bending and stooping - occasionally.
- Lifting and exerts up to 10 lbs. of force - occasionally
- Typing/texting - routinely
- Phone - make and answer calls and messages - frequently
This position will primarily be located on the UTSA Main Campus with a hybrid working modality. The position will allow working both on campus and remotely (3 days on campus and 2 days remote per week). Travel and parking expenses are the employee's responsibility. This work modality is subject to change based on the needs of the department.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
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Salary : $56,000
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