Accounting Assistant

Description

Job Purpose and Summary

The accounting assistant coordinates with various accounting team members to fulfill the accounting services provided to WMG’s clients, who are non-profit corporations formed as common-interest communities.

Essential Duties and Responsibilities

• Understand basic principles of accrual accounting;
• Process all accounts payable for clients, ensuring accuracy, verification of vendors (including completed W-9s and Certificates of Insurance), and timely processing of invoices;
• Process all 1099’s annually
• Provide a periodic report to the Vice President of Accounting and Finance as well as the President on the status of receipt of funds due to WMG by clients;
• Prepare and process invoices, when needed, for lots owned by builders;
• Prepare and process statements/invoices to Owners;
• Prepare statements of accounts, commonly referred to as “Status Letters,” requested from title companies that are preparing for closing in a client community;
• Receive closing documentation from title companies and set the new member up in Vantaca;
• Assist with the setup of a new community, including processes, settings, and owner information in Vantaca, financial binders, and files;
• Charge member accounts with various fees and process removal of late fees when requested by the manager;
• Assist with monthly bank reconciliations;
• Assist with the delinquency notice process;
• Cross-train and learn additional accounting team responsibilities to assist each other as needed;
• Other tasks, as assigned.

Knowledge, Skills, and Ability

• Must possess personal values which align with those of the Company: Transparency, Teamwork, Education, Communication, and Ethics;
• Can follow written and oral instructions and work with limited supervision;
• Proficient typing skills with a minimum of 40 words per minute;
• Skill in organizing resources by client, attention to detail, and establishing priorities;
• Ability to work independently with the flexibility to work on several projects concurrently;
• Ability to maintain a strict level of confidentiality;
• Use of proper spoken and written communication of the English language, including spelling, grammar, and punctuation;
• Possess a robust knowledge of operating a personal computer, the Microsoft Windows operating system, and Microsoft Office programs (namely: Word, Excel, and Outlook);
• Demonstrate proficiency with the fundamentals of accounting.

Education or Formal Training

• Minimum of a high school diploma or equivalent.
• Three years prior accounting experience

Supervisory Duties

None

Work Environment

This position operates in a professional office setting and uses standard office equipment. Employees will be issued a company-owned laptop computer.

Work is performed indoors, in the office, 100% of the time.

The work environment's noise level is usually moderate, requiring the ability to focus with distractions present at times.

Physical Demands

An employee must meet the physical demands described here to perform the essential duties of this job successfully.

Nearly 100% of this position is performed while sitting. On occasion, duties of this position may require walking minimal distances of less than ½ mile, lifting items 15 to 20 pounds, and pushing items 40 pounds.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties of the job. Requests for consideration of reasonable accommodation should be addressed with Human Resources.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. This job description may also be amended or modified from time to time.