What are the responsibilities and job description for the Junior Office Manager position at Thinking Maps, Inc?
**Job Summary**
We are seeking an organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide exceptional support to our organization by handling administrative tasks efficiently and effectively. This role is responsible for managing various administrative tasks, ensuring seamless operations, and maintaining a high level of professionalism.
**Duties**
- Serve as the first point of contact for visitors and clients, providing exceptional customer service and ensuring a positive impression of the organization.
- Perform general administrative duties, including answering and directing phone calls, responding to emails, and preparing correspondence.
- Assist with human resources tasks, such as processing employee paperwork, conducting background checks, and coordinating employee benefits.
- Manage the front desk, including scheduling appointments, managing meeting rooms, and coordinating travel arrangements.
- Coordinate and manage vendor relationships, including ordering supplies, negotiating contracts, and ensuring timely delivery of goods and services.
- Assist with team management, including scheduling meetings, creating agendas, and taking minutes.
- Perform other administrative duties as needed, including data entry, mail sorting, and preparing reports.
**Skills**
- Strong clerical skills with attention to detail and ability to maintain confidentiality.
- Proficiency in managing the front desk, including scheduling appointments and coordinating travel
- Experience in team management, including scheduling meetings, creating agendas, and taking minutes.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Job Type: Full-time
Pay: $16.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 2 years (Preferred)
Ability to Commute:
- Jericho, NY 11753 (Preferred)
Ability to Relocate:
- Jericho, NY 11753: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $22
