What are the responsibilities and job description for the HR ASSISTANT position at Thompson Pump?
POSITION OBJECTIVES: Reporting to the Payroll Supervisor, assist and back-up the payroll function and perform HR generalist duties to include new hire processing/on-boarding, creating personnel files and coordinating separations. Under the direction of the Director of HR, administer benefits, coordinate recruiting, screen applicants and maintain training records.
QUALIFICATIONS:
- Process vacation requests and track “out today” notices to assure that paid time-off is properly recorded and input for Payroll purposes.
- Manage requisitions for personnel and work with the department heads to source candidates, post ads and screen candidates.
- Coordinate administer the pre-hire process to including performing background checks, motor vehicle record checks, reference–checking and DOT/FMCSA compliance for regulated drivers.
- Reconcile vendor invoices and prepare spreadsheets for Accounts Payable.
- Conduct new hire processing and employee orientations.
- Coordinate employee separations/terminations and assure that company policies and procedures are followed, including termination notices, COBRA notifications and unemployment compensation documentation.
- Create personnel files and update for scheduled events (i.e., annual performance reviews) and ad-hoc actions (i.e., promotions, disciplinary).
- Coordinate the company’s benefits programs, including eligibility tracking, open enrollments, wellness events, distributing benefits materials,
- Assisting with benefits education and communications campaigns.
- Coordinate and monitor that OSHA-required training is conducted and that training records are filed.
- Recommend modifications to policies and procedures relating to Human Resources Department functions.
- Assist with other special projects as needed.
- Adhere to safety and security regulations and procedures, including the immediate reporting of all unsafe acts and/or conditions.
QUALIFICATIONS:
- High school diploma is required; Associate’s Degree from an accredited two-year college preferred, or equivalent combination of education and experience.
- Requires a minimum of 5 years experience as an HR Generalist.
- Experience in recruiting, leave administration, benefits administration and HR record-keeping required.
- Knowledge of HR law, including EEO, ADA, FMLA, COBRA and HIPAA is highly desired.
- Ability to read and comprehend insurance documents, benefits booklets, reporting forms, HR policies & procedures, detailed correspondence and memos.
- Ability to write correspondence in a clear and grammatically correct manner.
- Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
- Ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals.
- Must be able to calculate premiums, including the application of rates to headcounts, payroll and other standards units of volume.
- Ability to deal with problems involving several concrete variables in standardized situations.
- High level of proficiency in MS Office applications to include Excel, Word and Outlook.
- Working knowledge of payroll and Human Resources Information Systems (HRIS) is required.
- Equal Opportunity Employer
Salary : $28,500 - $36,100
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