Clerk of the Board

The Clerk of the Board, under general direction, provides administrative and technical support services to of the Board of County Commissioners, Board of Health, or other County Boards and Commissions. Arranges special meetings, public hearings, maintains record keeping system and processes Board actions. Responsibilities may include providing office management and direct supervision of office support staff.
 
This is an appointed, “at-will” position and works at the pleasure of the County Manager.

Essential functions may include, but are not limited to, the following: 

• Schedule and prepare agendas and item documentation for meetings; attend and take notes of meetings utilizing a computer or electronic recording device and translates notes into formal minutes. Develops and maintains records and file management systems ensuring ease of future accessibility. Responsible for maintaining, tracking and publishing minutes, documentation, and electronic recordings of Board meetings as required by County policies and laws. Minutes of meetings and approved resolutions are approved by the member and attested to by the Clerk. Responds to requests for information related to Board actions.
• Provide and may oversee administrative and executive support to the Board of County Commissioners and the County Manager, ensuring smooth operation of clerical and administrative activities within the department. Prepare legal notices pertaining to Board meetings and public hearings; prepares legal notices for publications and correspondence to interested parties of public hearings and Board meetings.
• Perform various administrative duties such as arranging meetings, preparing agendas and supporting materials, taking minutes at meetings and preparing reports.  Perform a variety of coordinating activities for the Board/Commission, relay and obtain information from other County departments, outside agencies and general public.
• Develops and conducts research projects as directed.   Prepares statistical and narrative reports as requested.
• Responsible for ensuring meeting rooms, PA systems, recording devices and other resources for public meetings are properly set-up.

About Thurston County
Thurston County is a great place to call home with a distinctive Pacific Northwest vibe. Residents walk along the tranquil Puget Sound, stand amongst tall evergreens and breath in fresh air without giving up the convenience of city living. We are located at the southern end of the Puget Sound in Washington State in the city of Olympia, our state’s capital. Thurston County is home to over 300,000 residents. Along with Olympia, additional municipalities include the cities/towns of Tumwater, Lacey, Yelm, Tenino, Rainier, Bucoda, and other unincorporated areas. While we offer the conveniences of modern cities, you can also find communities with small town charm. There are many festivals and events for urbanites, family-focused activities such as the County Fair, and an abundance of outdoor recreational opportunities with Mt. Rainier, the Olympics, Cascades, and the Pacific Ocean near enough for a day trip. 

• Associates degree in Public Administration, Business Administration, or related field; and four years of increasingly responsible office experience, preferably providing support for a Board or Commission. Or, any combination of education and experience to successfully perform the essential functions of the position.
• Knowledge of Robert’s Rules of Order and/or Parliamentary procedures is essential.
• Ability to utilize a computer with applicable software to perform the essential job functions of the position, which includes word processing, spreadsheet design and analysis, creation of presentations, research, database management, social media support, etc.
• Valid Washington State Driver’s License may be required. 

• Bachelor’s degree in public administration, Business Administration or other closely related field and direct experience working with elected officials.

• Knowledge of Open Public Meetings Act.

Questions about this recruitment?
The contact person for this recruitment is Robin Campbell, Interim County Manager/ 360.709.3063
 
 This position is:
 - Not Represented by a Union
 - Eligible for benefits
 - Not Eligible for overtime under the Fair Labor Standards Act (FLSA)
 
 Items required for consideration:
 - Application
 - Resume
 - Letter of Interest

Salary : $5,004 - $6,673