Data Records Tech (Part-Time)
Job Posting for Data Records Tech (Part-Time) at Time) - City of Memphis Careers
ESSENTIAL JOB FUNCTIONS: Works under the general supervision of the Data Integrity Supervisor to maintain accurate and timely core human resources data transactions. Reviews, updates, and maintains electronic personnel transactions, including but not limited to new hires, promotions/reclassifications, transfers, salary changes, personal data updates, and terminations in accordance with Human Resources policies and procedures. Enters all necessary data in a timely manner into the HR systems based on Data Management procedures to include entering accurate pay rates, final pay balances retroactive pay, adjusted hire dates etc. Updates and maintains digital employee personnel file databases by receiving various personnel data via paper and electronic documents. Verifies data to ensure that information has interfaced accurately. Confers with representatives from other HR departments and City divisions when necessary to eliminate and resolve discrepancies in transactions. Creates new employee files in computer database. Prepares employee files for viewing, either on-line or by printing a paper copy, in response to various requests by subpoenas, City Attorney’s Office, Civil Service Commission, and other open records requests supporting the City’s compliance to the mayor’s executive order establishing transparent City government and all applicable Open Records laws. Maintains data stored in all HR systems including core HR, payroll systems, electronic employee records system, and customer service/transaction ticketing system. Gathers historical employment data to discuss and resolve issues with employees and division representatives. Redacts confidential information from files when required in accordance with applicable law. Responds to outside requests to verify City employees’ status and pay including referring written verifications for banks and other lending institutions, Department of Human Services, and other state and federal agencies. Performs general file maintenance, receptionist duties, and other various clerical duties
OTHER FUNCTIONS:
- Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS:
Must be able to communicate clearly both verbally and in writing. Requires the ability to operate a document scanner and other general office equipment such as a telephone and personal computer and to lift and carry objects such as boxes of files weighing up to 25 lbs. Must be able for function with little supervision and communicate with outside vendors
TYPICAL WORKING CONDITIONS: Majority of work is performed in an office environment. Requires contact with employees, retirees, and the general public.
MINIMUM QUALIFICATIONS: High School diploma or equivalent and two (2) years of human resources experience including specific experience maintaining data in an HRIS/Payroll system; or any combination of experience and training which enables one to perform the essential job functions. College coursework in a related field preferred. Working experience with Microsoft Office Excel strongly preferred
HIPAA REQUIREMENT: All employees who have access to health information which requires confidentiality procreated by the HIPAA Privacy Rule are required by the Rule to receive training so that they have an understanding and knowledge of both the Privacy Rule that corresponds to their job responsibilities and of the health plan's policies and procedures that impact on their job duties. Training on the requirements of the HIPAA Privacy Rule and the plan's health information policies and procedures under the direction of the plan Privacy Officer must be completed within the initial six (6) months as a condition of continued employment. Employees who violate the requirements of the HIPAA Privacy Rule will be subject to disciplining action up to and including termination.
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