What are the responsibilities and job description for the Maintenance Office Manager position at Total Care?
Job Duties:
- Core Responsibilities
a. Oversee and support all administrative duties in the office and ensure that office is operating smoothly
b. Manage office supplies and maintenance inventory and place orders as necessary
c. Perform receptionist duties:
a. communicate with vendors
b. answer and direct phone calls
d. Receive and sort incoming mail and deliveries, and manage outgoing mail
e. Develop office policies and procedures, and ensure they are implemented appropriately
f. Identify opportunities for process and office management improvements, and design and implement new systems
g. Provide other administrative support as necessary including:
a. scheduling group meetings
b. maintaining calendars
c. creating reports
h. Complete payroll and time off request
i. Prioritize and schedule maintenance task for entire team
j. Prioritize conflicting needs and follow-through on projects to successful completion, often with deadline pressures
k. Oversee and maintain vendor contract files
l. Establish and develop strategies to meet workload demands on time
m. Comply with all health and safety regulations and practices
Effective Teamwork & Communication
a. Maintain a positive, open relationship with all management and staff
b. Maintain and advocate for all Flatrock residents’ rights
c. Complete any additional tasks assigned from Maintenance Supervisor
2. Requirements
a. Bachelor's degree in business administration, communications, or a related field
b. 2-5 Years of work experience in an office management setting
c. Outstanding organizational and leadership skills
d. Excellent communication and interpersonal skills
e. Works well under pressure and meets tight deadlines
f. Strong decision-making and problem-solving skills
Job Type: Full-time
Pay: $15.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
Supplemental pay types:
- Signing bonus
Education:
- Bachelor's (Required)
Experience:
- Office manager: 3 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $15 - $25