Office Manager

Track Group is committed to delivering a superior portfolio of reliable, tracking and intervention monitoring products and services for the global offender management marketplace. With multiple offices including the greater Chicagoland area, Indianapolis, Santiago, Chile, and Canada, we have a proven record of success leveraging new tracking technologies to create valuable solutions for our customers and maximize investment returns for our shareholders.

General Job Description:

A key member of the Team, the Executive Assistant will report to the Chief Financial Officer and support the Chief Executive Officer and the VP of Marketing as needed. This position is in our Naperville, IL office, and is a hands-on administration support position. Duties include: 

• Compile materials for quarterly board meetings using Adobe Pro, PowerPoint, Word & Excel
• Preparing financial statements, reports, memos, invoices letters and other documents
• Compile and send out Daily Device Report
• Obtain contracts and related docs from government agencies via public records requests
• Assist marketing team with documents/forms and assembling/packaging/shipping of proposals/marketing materials
• Assist with coordinating marketing events
• Record meeting minutes for monthly sales meetings
• Answering phones and routing calls to the correct person or taking messages
• Filing and retrieving corporate records, documents and reports
• Greeting visitors and deciding if they should be able to meet with executives
• Maintain front desk procedures including contact information, directions and frequently requested company information
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Handle and uphold sensitive information in a strict level confidentiality
• Making travel arrangements for guests & executives as needed including directors
• Performing office duties that include managing a records database, ordering office and kitchen supplies
• Receive and process deliveries
• Opening, sorting and distributing incoming faxes, emails, mail and other correspondence
• Arrange corporate events, such as sales meetings, dinners, and staff events
• Prepare office communications, such as memos, emails, announcements and other correspondence
• Liaise with outsourced HR team
• Provide general administrative support within the office
• Coordinate repairs for office maintenance and equipment
• Coordinate new hire needs such as parking, security access, and supplies
• Proven experience as an administrative assistant
• In-depth understanding of entire MS Office suite
• Proficient in Adobe Pro
• High school diploma
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communication skills
• Overtime eligible

Requirements

Pay

• $17-$20 per hour
• Overtime eligible