Human Resources Assistant

Description:

Come join a growing company that has seen double digit growth over the past 12 years! Due to this exciting growth, Tramec Holdings is looking to add to the Human Resources team. We are looking for a Human Resources Assistant for our Muskegon, Michigan location.

Along with competitive pay, we offer a robust and comprehensive benefits package tailored to our employee’s success, including medical, dental, vision & RX, company paid life insurance, company matching 401(k), paid vacation, 10 paid holiday’s, 100% paid tuition reimbursement, and so much more!

Job Description Summary

We are seeking a highly organized and proactive Human Resources Assistant to join our team. The Human Resources Assistant will provide support to the HR department in various tasks, including but not limited to onboarding, employee records maintenance, and HR administrative duties. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. This position reports directly to the VP of Human Resources.

Essential Duties and Responsibilities

• Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, process background checks and drug screenings, and ensuring all necessary paperwork is completed.
• Maintain accurate and up-to-date employee records in HR databases and electronic filing systems.
• Assist with benefits administration tasks, such as enrollment, changes, and inquiries.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Assist with performance management processes, including scheduling performance reviews and maintaining performance evaluation records.
• Support HR projects and initiatives, such as employee engagement programs, diversity and inclusion initiatives, and wellness activities.
• Prepare reports and presentations for HR meetings and management as needed.
• Assist with organizing company events and employee recognition programs.
• Ensure compliance with all relevant employment laws and regulations.
• Handle confidential information with discretion and professionalism.
• Provides leadership, guidance, and support for the HR team. Regularly meets with employees to access their job satisfaction, retention risk and overall morale; acts as an employee advocate – develops and implements recommendations to address known challenges.
• Partners with local leadership on all aspects of human resources, including performance management, disciplinary investigations, and coaching and motivating teams.
• Ensures all new hire orientation, training programs and exit interview processes are administered timely and in accordance with company policies.
• Assists administration of employee benefit programs, including health, dental, vision, leave/disability/life, and retirement benefits; analyzes wage and salary reports to determine competitive compensation plans; monitors the administration of various fringe benefit programs (i.e., wellness, safety shoes, uniform, RX safety glasses) to ensure accuracy and compliance with policies.
• Provides guidance and ensures accurate administration of programs pertaining to attendance/absenteeism, HR metrics, recruiting, training and development.
• Manages workers’ compensation, FMLA, PTO, vacation, and ensures compliance with standards and regulations for the location.
• Acts as “change agent” and employee advocate – serving as the guardian for company values and culture.
• Follows established practices & procedures, including:
  • Follows all safety rules and procedures by working safely and ensuring safety of others.
  • Follows all environmental protocols as applicable.
  • Performs other miscellaneous duties as assigned.

Requirements:

Minimum education and experience required:

• Bachelor's degree in human resources, Business Administration, or related field preferred.
• 1-2 years of experience in HR or administrative role preferred.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a high level of accuracy in work.
• Ability to work independently as well as part of a team.
• Knowledge of employment laws and regulations is a plus.
• Experience with HRIS or HRMS software is a plus.
• Able to build and maintain good working relationships with a wide variety of personalities and levels of staff members.

Tramec is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Tramec also prohibits harassment of applicants or employees based on any of these protected categories. It is also Tramec’s policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions.

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