Long-Range Facilities Planning Manager

Under the direction of the Managing Director-Economic and Strategic Planning, the Long-Range Facilities Planning Manager manages and develops long-range functions and activities for county-wide facilities planning, including project scoping, planning, research, work plans, evaluation, budget, policies, and procedures. Strong people skills and the ability to coordinate across multiple County departments are critical.

The Long-Range Facilities Planning Manager plans, organizes, controls, and manages the operations and activities involved in the development of organization-wide long-range comprehensive facilities plans, site-specific redevelopment/development plans, area plans, concept plans, and building plans for major and minor projects; coordinates project scopes, schedules, and budgets for long-range facilities planning projects and oversees the development of facility plan documents; manages the work of project managers and/or consultants; leads planning meetings to ensure that facility planning efforts are correctly and effectively integrated with county-wide initiatives; develops and maintains staffing projections, space needs and usage projections, space standards, methods for evaluating facility requests, and other building and site-related standards; ensures effective communication with internal and external stakeholders and partners and elected and appointed officials; and maintains records and documents related to all county facilities planning activities. This position requires exceptional verbal and written communication skills, the ability to digest, analyze, and translate complex technical information for a variety of audiences, and expert project and time management skills.  

This position works as part of a team focused on economic development, strategic planning, and facilities planning. It is a professional position in Travis County's Economic Development and Strategic Investments Division of the Planning and Budget Office. This division provides an array of professional services to the County to promote informed decision-making, providing project management and support for county economic development, real estate portfolio management, site redevelopment, and capital planning and investments. The goals of the division are to promote the efficient use of public resources and create long-term value for Travis County through collaboration and innovation.

This position is eligible for telework, with in-office work as necessary. Hybrid workplace plans are available if requested, with a physical workspace from a central office location as assigned (700 Lavaca). MUST LIVE IN or NEAR AUSTIN TX AREA.

DISTINGUISHING CHARACTERISTICS:

This is the third in a series of three planner-related job classifications within the Planning and Research job family. This classification is distinguished by that the incumbents typically performing broad and diverse planning, management analysis, and research project and program management responsibilities, complex tasks, a role of a project manager and a supervisor, and required additional experience.

• Plans, develops, oversees and manages broad and diverse planning, management analysis, research for short-range and/or long-range functions and activities that are of a wide range of facts and conditions for complex advanced and major projects and programs.
• Coordinates the written preparation of proposals for grants/funds and/or grants/funds continuation from outside sponsors. Reviews applications and related documents. Monitors and identifies future grants/funds sponsors and develops strategies for accessing funding. Serves as point of negotiator and/or makes decisions pertaining to approval for grant/funds submissions.
• Monitors contracts for contract compliance. Investigates non-compliance/vendor complaints. Conducts vendor site visits. Develops and implements standardized vendor reporting and monitoring procedures. Supervises production of site visit reports. Monitors vendor action plans to address service delivery deficiencies.
• Develops and manages the planning and programming of work plans, including annual or multi-year, of a unit or department group. Schedules multiple components. Oversees projects or programs for fulfilling the established missions, initiatives, goals and objectives. Develops training curriculums and conducts technical training.
• Plans, researches and prepares annual budget proposals and recommendations. Establishes budget control systems. Performs projections for staffing requirements.
• Organizes information on problems or procedures. Solves complex problems or issues regarding management or administrative issues or systems. Counsels management and other related staff.
• Directs technical quantitative and qualitative analysis studies. Manages the complex project and program research and effectiveness. Performs on-line data searches using Internet. Accesses data from various sources. Drafts the writing of policy documents and presents alternatives analysis for the decision and policy-makers.
• Evaluates projects and programs. Monitors project and program issues, and reviews plans and strategies for future project and program planning requirements.
• Develops and implements multiple internal plans, systems, documents, schedules, operational work flow, new, improved or revised policies and procedures. Integrates new, improved or revised policies and procedures.
• Prepares periodic statistical and other reports, financial and written summary statements, including conclusion and recommendations. Presents the results of complex analysis before the public, outside agencies, Elected Officials and Commissioners Court.
• Interprets and applies planning standards, principles, policies and procedures, practices, codes, Federal, State and Local applicable laws, codes, rules and regulations.
• Interacts and maintains liaison with community representatives or groups, offices, governmental agencies, other departments, and outside agencies and constituencies to facilitate projects and programs issues, goals and objectives, and implementation. Responds to difficult inquires and complaints.
• Performs database management and general trend, forecast and statistical analysis. Maintains databases and tracking and reporting systems.
• Performs other job-related duties as assigned.

Education and Experience:
Bachelor's degree in Planning, Engineering, Public Policy/Administration, Government, Criminal Justice, Sociology, Business Administration or a directly related field AND six (6) years increasingly responsible experience with strategic planning, planning, coordinating, research, project management, policy research, and program development, including two (2) years of mid- to senior level supervisory or management experience;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:
None required.

Preferred:

• Master’s degree preferred.
• Experience/knowledge of space planning, real estate finance, Pro-forma analysis, site redevelopment, zoning and entitlements, and capital improvement planning.
• Two years of project management experience
• Two years of direct supervisory experience
• Experience creating maps using ArcMap/ArcGIS Pro

Knowledge, Skills, and Abilities:

Knowledge of:

• Principles of project management, including scheduling, estimating, contracts and budgeting.
• Modern advanced planning research methods, data collection and analysis.
• Principles and techniques of planning.
• Supervisory principles, practices and techniques.
• Advanced mathematical and statistical methods as used in planning.
• Strategic planning techniques.
• Federal, State, Local and County applicable laws, rules, regulations and guidelines.
• Legislative process.
• Community issues.
• Public Administration and governmental agencies.
• Sources of information, current literature, and recent developments.
• Administrative and related business principles.
• Computer equipment to include word processing, spreadsheets, databases, statistical packages, project scheduling and management, presentation/graphics and related software applications.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Advanced planning.
• Economic analysis, including cost/benefit and marginal analysis.
• Developing short-range and long-range comprehensive plans in development of innovative solutions.
• Program planning, developing and implementing.
• Statistical analysis and policy research.
• Problem-solving and technical decision-making for developing effective solutions.
• Analyzing and evaluating data, policies and technical issues.
• Setting up systems for conducting analysis and compiling for reports.
• Coordinating the development and making presentations.
• Coordinating work of others.
• Conducting interviews and group meetings.
• Both verbal and written communication.

Ability to:

• Coordinate, plan, and prioritize programs, projects and activities.
• Plan, assign, supervise, train and review the work of subordinates.
• Initiate and develop projects and programs.
• Apply knowledge to data, policy, and process analysis.
• Perform complex planning, research and analysis.
• Reach sound conclusions and make recommendations.
• Manage time well and perform multiple tasks, and organize diverse activities.
• Formulate broad perspectives.
• Interpreting planning and program objectives to groups and public.
• Bring together several viewpoints into a balanced position.
• Compile data and to write clear and comprehensive reports.
• Maintenance of appropriate records.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.

Physical requirements include the ability to lift/carry up to 5–20 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, occasional indoor/outdoor activities, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Department: Planning & Budget Office

Location: 700 Lavaca St., Austin, TX 78701.

Work Hours: 8:00 AM-5:00 PM
This position is eligible for telework, with in-office work as necessary.

Criminal Background Verifications Required

Salary : $75,776 - $90,000