Mgr, Travel & Expense Program

TreeHouse Foods is a private label food and beverage leader focused on customer brands and custom products. When customers partner with TreeHouse they can expect access to an industry-leading portfolio, strategic vision, on-trend innovation and insights, world-class supply chain, operational excellence and flexibility, collaborative approaches, and dedicated customer service. Our strategy is to be the leading supplier of private label food and beverage products by providing the best balance of quality and cost to our customers. We engage with retail grocery, food away from home, and industrial and export customers, including most of the leading grocery retailers and foodservice operators in the United States and Canada. Our portfolio includes a variety of shelf-stable, refrigerated, and snack products. Customers can expect comprehensive flavor profiles including natural, organic, and preservative-free ingredients in many categories and packaging formats. TreeHouse Foods is best known for food and beverages produced by our two largest businesses Bay Valley Foods, LLC (including E.D. Smith and Sturm Foods) and TreeHouse Private Brands. With more than 10,000 employees in over 35 plants across the United States, Canada, and Italy, TreeHouse Foods is based in Oak Brook, Illinois. Disability Assistance TreeHouse Foods is an Equal Employment Opportunity Employer and offers opportunities to all job seekers, including those with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to disability-accommodations@treehousefoods.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. To all recruitment agencies: TreeHouse Foods does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Treehouse Foods employees, or any company location(s). TreeHouse Foods is not responsible for any fees related to unsolicited resumes/CVs. EEO Considerations: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status. Employee Type: Full time Location: WI Green Bay Willowbrook Job Type: Administration Job Posting Title: Mgr, Travel & Expense Program Job Description: Job Summary: This position will be responsible for all aspects of the Travel and Expense (T&E) activities. The position will serve as a subject matter expert for the Concur system and manage the relationships with the company’s internal T&E systems, as well as the corporate credit card vendor, travel agency, travel app partners, and preferred travel partners for air, car and hotel. The position is also responsible for managing the agreements with the corporate credit card vendor, travel agency, travel app partners, and preferred travel partners for air, car and hotel, tracking agreement renewal dates and coordinating annual reviews of spend and/or renewal discussions. Serves as an administrator for Concur and other travel tools, and pro-actively communicates with users as well as responds to inquiries and questions. Responsible for the weekly processing and auditing of expense reports, maintaining policy compliance, as well as audit rules within Concur for T&E and the P-Card program. Works closely with the Finance team to provide applicable expense reports/files and ensure proper G/L detail. Constantly monitors travel regulations, requirements and guidelines to ensure duty of care and travel safety. Manages the Expense Pay reimbursement process. An important part of this role will be to consistently research and implement new apps and tools to save money, make T&E more efficient and increase traveler safety. Roles & Responsibilities: Employee profile maintenance, setups, and terminations within Concur Managing the Expense Pay process Working with Treasury and Record to Report to ensure accuracy and efficiency of the tool, reimbursements to employees and feed to SAP. Monitors P-card reconciliation within Concur Works closely with the P-card Administrators to suspend cards not reconciled timely and provides regular reporting on spend details Maintains and provides training documents and webinar presentations for new and current Concur users on a quarterly basis Maintains and provides the quarterly TreeHouse Flyer Updates Company Notes in Concur and T&E training site regularly to keep employees informed on new features, updates, or policy changes. Provides ad hoc reports and auditing assistance Maintains a spreadsheet to track airfare Assists third party firms with the configuration, maintenance, data transfer, and roll-out implementations of the T&E and P-Card systems Runs weekly expense report and P-Card statement report auditing to catch policy violations, mistakes, and potential fraud Monitors Concur Detect and uses the tool to audit expense and P-card statement reports deemed as being high risk by the tool on a daily basis Processes expense reports and P-card statement reports weekly Works with supervisors of employees with delinquent corporate American Express accounts when intervention is needed to avoid cardholders going to collections Manages THS preferred hotel negotiations and signs off on final agreements Monitors areas in need of additional hotels Manages the relationship and agreement with National/Enterprise Car Rental Manages the relationships with airlines to ensure maximum savings/discounts for the company Manages and assigns statuses and amenities for company executives Monitors statuses and expirations dates for executives Maintains a spreadsheet of all T&E agreements, renewal dates and contact information Coordinates annual reviews of spend and/or renewal with airlines, preferred car rental agency, travel agency, corporate credit card vendor and Concur. Monitors weekly air, car and hotel exception reporting and contacts policy offenders as needed Monitors Duty of Care tool and alerts Works closely with internal safety and security teams to ensure traveler safety Manages the corporate card, BTA and meeting card American Express programs Manages Executive Summary savings spreadsheet for T&E Manages the corporate T&E Policy Keeps policy up-to-date and maintaining employee compliance Qualifications & Experience: Bachelor’s degree in Accounting, Business Administration or Management, or Hospitality preferred Proficient in Microsoft Office products: Excel, Word, PowerPoint Experience working with spreadsheets, analyzing information, preparing professional communications required Excellent customer service, verbal/written communication and presentation skills required Continuous Improvement experience preferred Experience with SAP, Concur, and American Express @Work Excellent organizational skills with the ability to multi-task in a fast-paced environment, adapting to changes and meeting deadlines Ability to communicate well to internal, external and executive level customers Proven track record of delivering high quality results in a timely manner Highly motivated self-disciplined individual who can work independently and as part of a team Periodic travel may be required (5%) TreeHouse Use Only: #IND1