Office Administrator

Why you’ll love it here! Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance.   POSITION SUMMARY: The Office Administrator reports to the Wood Shop Manager  Located in Omaha, NE Full-Time In Office   As an Office Administrator, you will be a vital part of our administrative team, contributing to the efficient functioning of our office environment. This role is perfect for an organized and detail-oriented professional who thrives in managing day-to-day office operations.   ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Administrative Support: Provide comprehensive administrative support, including answering phones, managing emails, and handling routine office tasks. Assist in organizing and scheduling meetings, appointments, and events. Recordkeeping and Documentation: Maintain organized and up-to-date records, including personnel records, financial documents, and office correspondence. Ensure confidentiality and security of sensitive information. Office Supplies and Equipment: Manage office supplies inventory, restocking as needed, and coordinating equipment maintenance. Oversee relationships with vendors for office-related services. Visitor Reception: Greet and assist visitors, clients, and employees, ensuring a positive and professional office atmosphere. Handle inquiries and provide information to visitors and staff. Travel Coordination: Assist in coordinating travel arrangements for employees, including booking flights, hotels, and transportation. Communication Liaison: Serve as a communication liaison between various departments, ensuring effective information flow. Assist in disseminating internal communications to staff. Meeting Coordination: Coordinate logistics for internal and external meetings, including room setup, technology requirements, and catering.   COMPETENCIES: Demonstrate strong organizational skills, managing multiple tasks and priorities efficiently. Possess excellent communication skills, both written and verbal, for effective interaction with staff and external contacts. Maintain a keen eye for detail in recordkeeping, document preparation, and administrative tasks. Exhibit problem-solving skills to address day-to-day challenges and find practical solutions. Work collaboratively with team members, fostering a positive and cooperative work environment.   QUALIFICATIONS & EXPERIENCE: 1 – 2 years of experience in office administration or a similar role, or equivalent Military or practical experience. Proficiency in Microsoft Office Suite and other relevant software. Basic knowledge of office equipment and technology. Strong interpersonal and customer service skills. Ability to successfully pass a background check post offer acceptance. #HPIndeed