Office Manager

Financial Office Manager| Tulsa, OK

Overview: We are seeking a meticulous and experienced Financial Office Manager to join our client’s team. The ideal candidate will possess a strong understanding of financial systems, excellent organizational skills, and the ability to manage multiple tasks efficiently. As a Financial Office Manager, you will oversee various financial functions including accounts payable, payroll, billing, collections, and more.

Responsibilities

Financial Management

• Utilize QuickBooks for efficient handling of accounts payable, including coding invoices, printing checks, and managing payments via EFT.
• Conduct monthly financial tasks such as entering charges in the general journal and reconciling bank statements to ensure accuracy.
• Prepare and distribute billing reports to relevant departments and stakeholders.
• Process bi-weekly payroll electronically, ensuring timely delivery of checks and accurate payroll reporting.
• Coordinate with third-party services for insurance updates and credential renewals.
• Maintain compliance with FDA regulations by managing donor documentation and ensuring timely renewal of licenses and registrations.

Administrative Support

• Manage office phone system, including updating holiday schedules and employee extensions.
• Handle incoming office mail and distribute it accordingly.
• Patient Billing and Collections:
• Post cryo charges quarterly and facilitate recurring payment arrangements with patients.
• Send reminder letters to patients regarding overdue balances and escalate collections if necessary.

EMR Management

• Manage EMR system, including setting up schedule templates and troubleshooting issues.
• Ensure timely entry and organization of patient documents in EMR.
• Generate reports from EMR as needed.
• Other Responsibilities:
• Assist with additional tasks as needed to support the clinic.
• Available for after-hours and weekend work as required.

Qualifications

• Proficiency in QuickBooks and other financial software required
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.

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