What are the responsibilities and job description for the Executive Assistant to Divisional Presidents position at TRIPLE CROWN CORPORATION, INC?
The Executive Assistant serves as the direct contact and support to the President of Property Management and the President of Construction Services.
- Responsible for maintaining the Presidents calendars.
- Maintains and coordinates schedules and sets up appointments.
- Prepares, coordinates changes, and make corrections on various types of documents for the Executive Team.
- Compiles information from files/records in preparing for reports and correspondence.
- Maintain electronic and hard copy files for each department including but not limited to Desk Guides, Manuals, and Standard Operating Procedures.
- Prepares and coordinates projects for the Presidents.
- Assists in the administration and coordination of Safety Committee meetings and training, High Level Operating Plans for each department, and process and procedures.
- Assist the Presidents in Email management.
- Responsible for Business Insurance Administration for each division.
- Coordinate and communicate with Division Controllers on Corporate business and Loan Documents.
- Schedules various corporate meetings for each division including but not limited to KRAs, Top Matter Meeting, Team leader meetings, personal and business meetings for the Presidents, and other cross divisional needs.
- Monitors and maintains necessary departmental business and professional licenses.
- Review and approve routine invoices on behalf of the Executives.
- Maintains corporate accounts for PA One Call, training services, and insurance providers.
- Assist with planning and executing divisional events such as Safety Days, Employee Appreciation events, Field Inspections and other corporate events.
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