Attendance Clerk

OPENS: 03/22/2023 CLOSES: Until Filled JOB TITLE: Attendance Clerk REPORTS TO: Campus Director DEPT. / SCHOOL: Academic / Bob Hope School / Beaumont Campus WAGE / HOUR STATUS: Non-Exempt/Full Time PAY GRADE: 2023-2024 Clerk Salary Schedule To continue with the application process, complete the employment application on the school's website at http://www.bobhopeschool.org PRIMARY PURPOSE Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, new student registration, and withdrawals. QUALIFICATIONS Education: High school diploma or G.E.D. Special Knowledge/Skills: • Ability to use personal computer and software to develop spreadsheets and databases, and do word processing • Proficient keyboarding, file maintenance, multitasking and 10-key skills • Ability to meet established deadlines Experience: Minimum of one-year data entry experience MAJOR RESPONSIBILITIES AND DUTIES Records and Reports 1. Collect and enter attendance and PEIMS data into established database and verify its accuracy according to established procedures. 2. Prepare and print reports, including attendance reports, class or personnel rosters, end-of-semester reports, and end of week reports. 3. Assist parents, students, and faculty with questions regarding student attendance. 4. Assist teachers in making phone calls to parents as needed. 5. Maintain new student applications. Will assist the PEIMS Coordinator in conducting the waiting list lottery. 6. Attend attendance trainings and have knowledge of the Student Attendance Accountability Handbook and local student handbook. 7. Speak with and inform teachers of attendance procedures. 8. Demonstrate responsible and ethical behavior. 9. Call parents to verify student absences as needed. 10. Report all attendance problems to designated administrator. 11. Submit truancy reports to the Justice of the Peace Court and attend truancy hearings. Other 12. Assist in campus office as needed. 13. Serve as front office relief person to answer door, telephone, screening and directing calls, answer questions, take and route messages. 14. Maintain confidentiality. 15. Assist in reviewing and maintaining attendance policies and procedures. 16. Responsible to place new student applications on waiting list. 17. Assist with student discipline when needed. 18. Call parents when students are sick, and nurse is out of the office. 19. Perform other duties as assigned. WORKING CONDITIONS Equipment Used: Computer with appropriate software, printer, calculator, copier, facsimile machine, overhead projector, and other specialized equipment. Mental Demands: Reading; perform basic mathematics; ability to communicate effectively (verbal and written); ability to attend to detail; maintain emotional control under stress; work with frequent interruption. Physical Demands/Environmental Factors: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Frequent standing, walking, stooping, bending, twisting, kneeling, pushing, pulling and minor lifting. 2. Repetitive hand motions. 3. Frequent use of fine motor skills. 4. May have exposure to biological hazards. 5. Extended hours as needed This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate. ABOUT BOB HOPE SCHOOL Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur and Beaumont, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School. Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.