Office Manager

TuSimple Company Overview

Join TuSimple and help change the way the world moves.  Together we're making freight transportation safer, more efficient, and more environmentally friendly.

TuSimple is a fully commercialized autonomous trucking company.   As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe. Our breakthroughs are leading the industry in autonomous trucking.  

While inventing the framework of Autonomous Driving, our live fleet of autonomous Trucks have fully evolved land freight.    TuSimple is leading the way by hiring the most talented researchers, engineers, and scientists.  

TuSimple was founded half a decade ago with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution. With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple has created the first commercially viable Autonomous Freight Network. 

Opportunity Overview 

TuSimple’s Office Manager provides leadership and guidance to our pool of administrative professionals.  Partnering with the Head of Business Support, the Office Manager assists with the development, implementation, maintenance, and continuous improvement of the Administrative Share-Services offerings which streamline our business operations.

The Office Manager consistently looks for new ways to add value and create efficiencies for our business.

*Full Time Onsite in Tucson, AZ**

Role Responsibilities

• Shapes office culture and creates an employee experience that fosters a sense of belonging to TuSimple through engagement activities and social events.
• Participates in strategic planning and objective setting for the Business Support department, providing sound feedback and input to advance departmental objectives and business goals.
• Collaborates with internal stakeholders to support initiatives and drive operational performance.
• Under guidance from the head of Business Support, oversees all aspects of the office supply and snack procurement process, ensuring compliance with aligning policies and internal controls.
• Contributes to and facilitates the development and implementation of space planning strategies for assigned locations.
• Builds morale, motivates and instills productivity and teamwork, creates and promotes a positive and supportive work environment. Creates a culture of continuous improvement for processes, systems, data, training, people, etc.
• Manages covid protocols.
• Manages internal and external meetings and demos (meeting room prep, ordering lunch, etc).
• Provides support in the recruitment, training and development of top-quality talent, ensuring a high level of performance and productivity. Builds morale, motivates and instills productivity and teamwork, creates and promotes a positive and supportive work

Experience & Skills Required 

• High School Diploma or equivalent
• 5 years Administrative experience
• 2 years experience leading a team of Administrative professionals
• Proven ability to drive amazing customer experiences and results through team development.
• Ability to structure and develop thoughtful and practical recommendations driven by fact-based analysis.
• Ability to independently develop presentations for communication with senior management.
• Strong research skills.
• Proven ability to maintain excellent attention to detail and accuracy.
• Superior analytical and decision making skills with established understanding of business implication of decisions.
• Demonstrated experience building and improving processes and promoting quality.
• Experience with diplomatically managing multiple commitments to customers, staff, and operations.
• Strong interpersonal, written, and verbal communication skills. Ability to collaborate with multiple stakeholders, understand and interpret stakeholder needs .
• Strong organizational skills, ability to coordinate multiple tasks and support projects of varying complexity concurrently.
• Established history of taking a thoughtful action-oriented approach for meeting the demands of multiple internal customers and operational needs.

Behavioral Competencies

• Intellectually curious with a strong bias to action.
• A strong drive and willingness to own projects and see them to completion.
• Demonstrated ability to lead, inspire, and motivate support teams to effectively and efficiently accomplish goals and provide excellent customer service. Ability to create a sense of “team” despite different time zones.
• Exceptional interpersonal, oral, and written communication skills. Capable of listening and obtaining clarification, changing  approach or method to best fit the situation. Able to effectively partner with cross-functional teams to coordinate activities and accomplish goals.
• Proven ability to work independently and as part of a team, under firm deadlines in a fast-paced environment.
• Proven ability to work in a matrix organization, tech start-up experience preferred.
• Ability to maintain steady leadership throughout aggressive deadlines, changing priorities, and evolving operations, as common to progressive start-up environments.
• Ability to seamlessly adapt work approach between being detail oriented/ hands on and operating at the conceptual/leadership level.

Preferred Skills and Experience

• Preferred Bachelor’s Degree in Business, Management, or related field

TuSimple Benefits

• 100% employer-paid healthcare premiums for you and your family
• Gym membership reimbursement
• Monthly team building budget
• Learning/education budget  
• Employer-paid life insurance
• Employer-paid long and short disability

TuSimple is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above-listed items.

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