What are the responsibilities and job description for the Sr HR Business Partner position at UBC?
This position is offered fully Home based (Remote)
As a pharmaceutical support industry leader, UBC is devoted to empowering health solutions for a better tomorrow. We take pride in improving patient outcomes and advancing healthcare. At UBCwe provide services to enhance the entire drug development process and commercialization lifecycle - From clinical trial support to real-world evidence generation.
Embark on a rewarding career journey with UBC! Grow your career while making a meaningful impact on the world around you. UBC fosters a culture built on our Core Values of Respect, Accountability, Innovation, Quality, Integrity, and Collaboration. We believe in an inclusive workplace that fosters creativity.
If you are seeking a career that will challenge, inspire, and reward you, join us at UBC!
Brief Description
The Sr HR Business Partner (Manager Level) is responsible for partnering with global business functions to help the business achieve their priorities and deliver the HR strategy. This role is a key collaborator with the business units as well internal HR centers of excellence. This role is a combination of operational and strategic HR. In addition to having shared responsibility of the HR mailbox this position carries out responsibilities in the following functional areas: hiring, onboarding, employee lifecycle change management, performance management, leave of absence management, benefits administration, offboarding, employee relations, policy management and employment law compliance.
Specific Job Duties
Business Partnership:
Desired Skills And Qualifications
Here Are Some Of The Exciting Perks UBC Offers
As a pharmaceutical support industry leader, UBC is devoted to empowering health solutions for a better tomorrow. We take pride in improving patient outcomes and advancing healthcare. At UBCwe provide services to enhance the entire drug development process and commercialization lifecycle - From clinical trial support to real-world evidence generation.
Embark on a rewarding career journey with UBC! Grow your career while making a meaningful impact on the world around you. UBC fosters a culture built on our Core Values of Respect, Accountability, Innovation, Quality, Integrity, and Collaboration. We believe in an inclusive workplace that fosters creativity.
If you are seeking a career that will challenge, inspire, and reward you, join us at UBC!
Brief Description
The Sr HR Business Partner (Manager Level) is responsible for partnering with global business functions to help the business achieve their priorities and deliver the HR strategy. This role is a key collaborator with the business units as well internal HR centers of excellence. This role is a combination of operational and strategic HR. In addition to having shared responsibility of the HR mailbox this position carries out responsibilities in the following functional areas: hiring, onboarding, employee lifecycle change management, performance management, leave of absence management, benefits administration, offboarding, employee relations, policy management and employment law compliance.
Specific Job Duties
Business Partnership:
- To manage the shared mailbox daily to handle items raised and track status/ file away when actioned
- Acting as first point of contact for all HR related queries for employees and managers.
- To regularly update UBC Connect/ myUBCHR with changes in policies, processes and utilizing the platform to communicate information to employees by location.
- Partner with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs. This includes analysing trends/metrics to implement people strategy solutions and conducting stay interviews to understand their motivational needs/reasons for staying.
- Lead and manage the people management-related agenda for different strategic business units. Identify and prepare career plans for employee growth within the organization. In conjunction with our Talent Acquisition partners, will recommend the best talent to appropriate departments in the company to increase employee retention and engagement.
- Drive and oversee staff development initiatives, fostering a culture of continuous learning and professional growth within the organization. Develop training materials and performance management programs to help ensure employees understand their job responsibilities.
- Collaborate with business segments on the review of existing job descriptions, job families and natural progression of the role with their corresponding salary grade levels, compensation strategy, and adherence to the company’s promotion policy and established guidelines.
- Support company initiatives and activities to deliver effective employee and manager training. May support company-sponsored employee events as directed.
- Assist with HR communications to ensure all employees understand company updates, policy updates and recognition programs
- Manage and lead UBC’s continuous performance review cycle including areas of focus such as:
- Employee/manager training, goal initiation, succession planning/talent reviews, calibrations and compensation planning as appropriate.
- Running monthly campaigns of goal setting and performance related initiatives with quarterly audits provided to business leaders for review and action planning.
- Partner with the benefits team with the management of UBC’s leave of absence program to guarantee compliance with policies, handling country specific leaves including FMLA, STD, ADA, and other accommodations in accordance with established guidelines.
- Assist in the annual salary and bonus review cycle
- Respond to unemployment claims and represent company in claims hearings.
- In partnership with our Employee Relations Lead, guide management on employee relations and performance management (HR Business Partner Team to handle first line items including, performance management, absence management and first stage complaints. Employee Relations Lead to handle investigations and more complex/higher risk employee matters)
- Maintain compliance with country, federal and state regulations as applicable on employment matters. Research updates and share knowledge with the broader team.
- Support and partner as needed with employee relations team.
- Drive company compliance with policies and processes to ensure all company HR policies are applied consistently across the organization.
- Take a lead role in ensuring the function is audit compliant, ensuring appropriate processes, documentation and controls are in place.
- Prepare and issue contractual documents and any letters relating to contractual changes including promotions.
- To take ownership and responsibility for any immigration sponsorship license requirements and manage any intra-company transfers.
- Conduct new hire orientation/onboarding of newly hired employees.
- Collaborate with HRIS and business leaders to reconcile/validate data entry to ensure data integrity and support routine reporting requests. This includes running regular reports.
- Be able to conduct pre-screen / first stage interviews if required
- Assist with UBC Diversity, Equity, and Inclusion programs including all employee engagement survey action planning and understanding of results.
- Collaborate with Compensation and Benefits to support UBC’s promotion process to review market data, internal equity and make recommendations for rewards and retention items.
- Take a lead on project managing items as required e.g. development of a new global policy.
- Perform other duties as required and assigned.
- Working within HR there are daily opportunities to help embed our values and keep diversity, equity and inclusion and sustainability in our business considerations.
- Play an important role in role modelling our values and guiding our employees and people managers to do the same.
- Proactively contribute to employee engagement by helping to understand the needs of our people across the business and working with the team to develop ideas to meet these needs.
Desired Skills And Qualifications
- Bachelor’s degree and at least 5-8 years Human Resources experience or equivalent combination of education and experience
- Knowledge of US/ Canada/ European employment law
- Significant experience of managing HR processes/ procedures/ policies ideally in a life sciences industry
- Experience with ADP and ADP recruitment module, a plus (Also Workday a plus)
- Computer proficiency in Outlook, Word, Excel, and PowerPoint
- Ability to maintain a prominent level of confidentiality and attention to detail.
- Must have high initiative, integrity, strong work ethic, excellent communication, and analytical skills.
- Excellent time & project management, organizational skills and enjoy working in a demanding environment.
- Able and willing to work well in a diverse environment.
- Critical thinking skills & working effectively in a matrix organizations/team at all levels.
- SHRM-CP / HRCI-PHR certification preferred.
- Ability to prioritise and work independently and within a team
- Proactive and able to adapt quickly to changing situations
Here Are Some Of The Exciting Perks UBC Offers
- Remote opportunities
- Competitive salaries
- Growth opportunities for promotion
- 401K with company match*
- Tuition reimbursement
- Flexible work environment
- Discretionary PTO (Paid Time Off) OR 20 days PTO *note: JD should include one or the other.
- Paid Holidays
- Employee assistance programs
- Medical, Dental, and vision coverage
- HSA/FSA
- Telemedicine (Virtual doctor appointments)
- Wellness program
- Adoption assistance
- Short term disability
- Long term disability
- Life insurance
- Discount programs
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