Updated: Nov 5, 2023
Location: Irvine-Campus
Job Type:
Department: Registrar
Position Summary:
The Division of Enrollment Management is a key campus thought partner that provides collaborative leadership in university-wide efforts, utilizing systematic, innovative, and synergistic approaches to leverage a data-informed enrollment strategy to improve market distinctiveness, and execute the campus strategic plan. The division comprises the offices of Enrollment Management, Financial Aid & Scholarships, University Registrar, and Undergraduate Admissions. The mission of the University Registrar is to provide academic support services in an atmosphere of prompt, accurate, and friendly service to the campus community through practices consistent with the mission and values of the university. The Office is responsible for maintaining student records, issuing reports of grades, and distributing official publications.
Working independently under general supervision of the Associate Registrar, serves as Lead for the Student Services and Operations area within Student Services, Office of the University Registrar. Coordinates and assigns duties related to daily operations, window and phone service, degrees and diplomas and Second Baccalaureate process. Responsible for the degree/diploma process. Serves students, faculty, staff, and the public in person, by email, and by telephone as one of the student service providers in the Office of the University Registrar.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
$61,100.00 - $84,100.00 (Annual Salary) Expected Pay Range within the Full Salary Range $61,094.88 - $107,093.52 (Annual Salary)
Required:
Three (3) to five (5) years of related experience or equivalent training.
Bachelor's degree in related area and / or equivalent experience / training.
Thorough knowledge of policies, regulations, and practices with student records services. Thorough knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information. Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community. Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Ability to assess processes and implement improvements. Strong organizational skills and ability to prioritize work and meet deadlines. Ability to work independently and follow through on assignments with minimal direction. Strong written and verbal communication skills. Ability to exchange ideas and summarize issues. Active listening skills. Customer service orientation. Interpersonal skills. Ability to interact diplomatically while maintaining equanimity with individual, including situations involving resistance and hostility. Thorough knowledge of common University-specific computer application programs and productivity software including MS Outlook, Excel, Word, and web browsers. Strong supervisory skills. Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions. Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, and external agencies. Thorough knowledge of particular Registrar core functions (e.g., enrollment procedures, registration deadlines and record-keeping for special and joint programs, Intercampus Visitor and Exchange, Simultaneous Enrollment, UC/DC and UC Sacramento Academic Internship Programs. Knowledge of Academic Senate regulations and Registrar policy regarding academic record changes.
Preferred:
Knowledge of University personnel policies. Knowledge of functions of campus offices. Knowledge and understanding of ARIES, WebReg, WebSOC, WebAdmin, and SBS.
Special Conditions Required:
Some travel required.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
Salary : $61,095 - $107,094
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