Temporary HR Assistant

Updated: Nov 27, 2023
Location: Irvine-Campus
Job Type:
Department: Temporary Employment Services

Job Opening ID: 62085

Reports To: UCI Temporary Employment Services (TES) Manager 

Working Title: Temporary HR Assistant

Department: UCI Temporary Employment Services (TES) Department 

Bargaining Unit: CX

FLSA: Non-Exempt 

Job Code: 004722

Job Location: UCI Campus – Irvine

Percent of Time: 49% 

Work Schedule: 8am-5pm, M-F

Employee Class: Floater 

Position Summary: 

This recruitment is for a Temporary HR Assistant position through UCI's internal temporary staffing service.

Duties include, but are not limited to:

·         Solve payroll issues related to UCPath and serve in roles as initiator and approver.

·         Analytical support and administrative coordination to include entries and updaters in UCPath of all career/limited staff, separations, and department transfers.

·         Provide general support to Campus Recreation in answering inquiries and providing high-level customer service.

·         Prepare official employment documents and complete online personnel processes related to new hires, rehires, leave of absences, separations, salary adjustments, and terminations.

·         Assist with campus recreation new employee orientation program to onboard all new hires.

Compensation Range: 

$27.34/hour (within full range of $27.34 - $32.09/hour).

Required: 

·         Administrative experience working in a front office environment greeting office visitors, answering multiple phone lines and juggling multiple priorities. 

·         Experience inputting information into a database 

·         Bachelor's degree in related area and / or equivalent experience / training.

·         Working knowledge of organizational policies and procedures; knowledge of functional area and understands how work may impact other areas. Working knowledge of the recruitment, screening, interviewing and referral processes. 

·         Knowledge of HR processes and forms and knows organizational and departmental principles and procedures. 

·         Knowledge of common software used within a professional business setting, such as MS Word, Excel, and PowerPoint and enterprise databases or systems. 

·         Basic knowledge of employment law. 

·         Effective communication and interpersonal skills as well as active listening and critical thinking skills. 

·         Demonstrated abilities associated with problem identification; reasoning; ability to work with business units in the development of ideas to solve staffing issues. Demonstrated analytical skills to conduct analysis and develop recommendations. 

·         Strong oral, and written communication skills to impart information accurately and clearly. 

·         Strong customer service skills. 

·         Ability to appropriately handle work assignments often involving highly confidential information. 

·         Ability to diffuse potentially volatile situation.

Preferred: 

·         Working knowledge of US and California employment law. 

·         Working knowledge of UC policies and UCI procedures. 

TEMPORARY EMPLOYMENT 

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. 

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. 

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services. 

CONDITIONS OF EMPLOYMENT 

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: 

·         Background Check and Live Scan 

·         Legal Right to Work in the United States 

·         Vaccination Policies 

·         Smoking and Tobacco Policy 

·         Drug Free Environment 

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. 

·         California Child Abuse and Neglect Reporting Act 

·         E-Verify 

·         Pre-Placement Health Evaluation 

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/newhire/conditions-of-employment.php 

PARKING INFORMATION

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website https://parking.uci.edu/

CLOSING STATEMENT 

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. 

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. 

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.