Turnkey Admin

General Summary

Are you a hard-working individual, looking for the opportunity to carve out a successful career and put down roots within an organization where the spirits of family and hard work share equal billing? If so, the companies of Universal may be a good place for you! We are committed to rewarding skill, perseverance and an entrepreneurial attitude with opportunities for growth. Universal has been around since 1955 and we have Employees that stay with us throughout their careers!

Intrigued? Read on to learn more!

The Office Admin is responsible for organizing, processing and classifying production and plant data and performs various administrative functions to provide support to a department/plant. Works under immediate supervision; relies on instructions and pre-established guidelines to perform functions of the job; job functions do not typically require exercising independent judgment.

Principal Duties / Responsibilities

Principal Duties and Responsibilities

• Identifies researches, and resolves administrative problems and opportunities
• Processes and records inventory data in the system
• Classifies production documents
• Processes and records production data in the system
• Classifies shipping documents
• Processes receiving scheduling in the system
• Troubleshoots any problems within area of responsibility
• Assists with Human Resources tasks
• Prepares reports as requested by management
• Performs other duties as required

Qualifications

Job Specifications

Knowledge Required

• Minimum high school diploma
• Minimum 6 months of experience in administration/accounting; however, 1 to 3 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

Skills and abilities

• Proficiency in the use of the English language in reading, writing and speaking
• Ability to successfully communicate with all organizational levels
• Ability to communicate clearly and politely via phone and email with plants, co-workers, vendors, and others
• Ability to develop relationships with vendors and customers
• Ability to prioritize and organize workload with minimum supervision
• Ability to follow directions and instructions
• Ability to work hours mandated by management
• Ability to pass a drug test

Conduct

• Highly motivated and enthusiastic
• Good interpersonal skills and good communication skills
• Strong organization skills and detail oriented
• Supportive of a continuous improvement work environment
• Be a team player and support the Department and Company goals
• Willingness to learn new things and teach others
• Willingness to be cross trained in many areas of the operation
• Conducts in a professional manner

Working Conditions

Working environment is favorable. Requires sitting at a desk for long periods of time. Talking and typing are essential duties of the job.