Guest Services Specialist

THE FIRM At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 24 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success. JOB DESCRIPTION ROLE SUMMARY Under direction of the Office Manager, efficiently manage and coordinate all services related to visitor experience, Firm business calls, reservation management, Red Carpet Service, and emergency medical response by being professional, caring, resourceful and motivated. Efficiently manage and coordinate all services for conference spaces, break rooms, pantries, and visiting attorney offices by being professional, caring, resourceful and motivated. An Alston & Bird Guest Services Specialist is proactive in anticipating clients’ needs and responds promptly to the requests of customers by aligning services to the customers’ needs and schedules. Expected hours of operation: 8:30AM - 6:00PM, Monday - Friday ESSENTIAL DUTIES Serve as the first point of contact for greeting all scheduled clients and guests of the Firm with a calm, courteous, and professional demeanor Provide responsive, personalized telephone service to all Firm business calls in a calm, friendly, and caring manner Serve as client liaison between other departments and personnel within the firm to address client requests/needs quickly and efficiently Act as visiting attorney’s concierge by submitting and communicating Red Carpet requests, providing access card distribution and tracking, floor maps, office resources and general directions in the local area Extensive knowledge of EMS to book, run reports and update meeting requests for last-minute additions and troubleshoot scheduling conflicts Working knowledge of Firm’s telephone system, reservation system, and office buildings visitor management / guest badging system Serve as a resource for inquiries about the Firm Serve as a liaison between First Responders and Firm Medical Response Team for emergency medical calls Maintain reception area to be client ready Ability to provide overtime support as the business needs require, sometimes with little notice Perform other related duties as assigned by supervisor Working knowledge of basic technology equipment functionality in conference rooms/floors Working knowledge of department’s room reservation system Perform other related duties as assigned by supervisor SKILLS NEEDED TO BE SUCCESSFUL Organizational and Task Management Ability to organize work in a manner that facilitates timely and efficient completion of assigned tasks. Ability to discern and reconcile competing priorities, manage multiple tasks or assignment, and complete assignment within established deadlines. Ability to learn rapidly and adapt quickly to changing situations with minimal planning/information. Ability to maintain required ServSafe Certification(s) associated with Food and Alcohol service. Proficiency with firm issued mobile device, to be utilized during workday and on person, functioning at all times while in office. Ability to resolve issues quickly and efficiently without disrupting client progress. Communication and Listening Skills Strong command of the English language, both verbal and written. Ability to communicate Firm, Administrative Support Services, and Conference Center Standards outlined in the Firm Manual and ABnet Private Site to colleagues, clients and other individuals. Ability to effectively utilize verbal and written communication with colleagues, clients, and other individuals. Ability to clearly and accurately convey information in a professional and respectful tone with colleagues, clients, and others. Ability to share ideas and feedback and opinions in a constructive and professional manner. Ability to listen and be open to learn from other people’s advice and observations. Performance Standards Professional Image - Appropriately and professionally wear Alston & Bird Uniform in accordance to the standards outlined on ABNet Private Site Brand Image – Maintain a positive perspective about Alston & Bird, your work responsibilities, and the competencies of our department in both good times and challenging times. Space Standards – Maintain and follow all operational standards associates with but not limited to Conference Rooms, Breakrooms, Red Carpet Service, Touchdown Rooms, Telephone Rooms, Visiting Attorney Offices, Common Areas and Conference Center. Event Service Standards – Understand and execute Alston & Bird Event Service Standards for dinner service and receptions outlined on the ABNet Private Site. Sustainability Standards – Support established firm practices EDUCATION AND EXPERIENCE Previous experience of 3 or more years in the hospitality industry. Ability to understand procedures and instructions specific to the area of assignment as would be acquired during four years of school. PHYSICAL EFFORT Repetitive motions substantial movements of the wrists, hands and/or fingers. Crouching, kneeling, standing, climbing, stooping, walking, pushing, pulling and lifting. Ability to remain standing or walk during normal work shift for five to six hours each day. Ability to lift or push heavy equipment/furniture weighing. Talking expressing or exchanging ideas by means of spoken word. Ability to convey detailed or important spoken instructions to other workers accurately. Hearing ability to receive detailed information through oral communication. EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. Professional business references and a background check will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact us at brennan.fulton@alston.com. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate. Alston & Bird’s HR Mission Statement Hire For Attitude Development for Tomorrow Lead For A Lifetime! Click to Watch: "Life at Alston & Bird" Michael Moore, Special Projects Catering Coordinator, shares his experience working at Alston & Bird. Welcome to the Alston & Bird Professional Staff Career portal, where you can view our current employment opportunities and apply online. At Alston & Bird, our people trust the people they work for, take pride in what they do, enjoy the people they work with, and serve the communities in which they live. Our environment has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Fortune magazine as one of the "100 Best Companies to Work For©" for 23 years in a row. Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. We invite you to search and apply for employment opportunities with us.

Salary : $59,300 - $75,100