Human Resource Specialist

Job Goal:

Job Goal: 

Assist the Human Resources Director and Human Resources Team in ensuring the Human Resources functions are completed correctly and efficiently by providing a wide variety of technical and administrative support and assistance. Provide benefit information to employees and coordinate employee benefits. Assist in resolving employee benefit, retirement, reporting and reconciliation issues.

Essential Responsibilities: 

• Maintain confidentiality in all areas of responsibility
• Personnel Records Maintenance      
  • Input, maintain, and file information in employees’ employment and medical files to ensure they are kept current, up-to-date, and in compliance with legal requirements
  • Periodically audits the database and files to ensure accuracy.
• Family Medical Leave
  • Provide information to staff regarding leave laws and policies
  • Track FMLA time usage
• Maintain a working knowledge of state and federal labor laws governing employment including affirmative action, the  Americans with Disabilities Act, wage and hour laws, worker's compensation, FMLA, etc.
• Respond to wage/employment verifications of employment (VOE)
• Administers employee benefit programs (Health, Dental, Supplemental, Life, and Retirement)
  • Be the primary contact for benefits enrollment and record maintenance
  • Conduct new employee benefit orientations and notify new/existing employees on benefits information
  • Distributes and reviews benefit enrollment forms for accuracy and coordinates enrollment and other processing requirements with third party administrators in a timely and efficient manner
  • Acting as a liaison between all health plan representatives and employees
• Ensures compliance with Affordable Care Act guidelines including timely production and distribution of 1095 forms
• Ensures compliance with COBRA guidelines and processing benefits separations in a timely manner so notification can be made to applicable parties for COBRA processing
• Reconciles Retirement accounts monthly and provide quarterly required notices
• Maintain a working knowledge of state and federal labor laws governing employment including benefit administration
• Fostering a positive environment with the employee wellness program
• Provided support and coverage in other areas of the Human Resources Department

Experience and Requirements:

General Staff Responsibilities: 

Employees of UMCHS aspire to the following:

• A commitment to the agency’s mission, vision, and values;
• A commitment to equipping children and all who care for them for lifelong success
• A commitment to excellence in everything we do;
• A commitment to positive performance and a welcoming culture;
• A commitment to outcomes, measured results and quality improvement;
• A commitment to innovation and to what is possible.
• Program Participation and Team Member
  • Be present at work in order to provide consistency of services
  • Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings.
  • Be a respectful, cooperative, and reliable team member and participant in program activities.
  • Project a professional work image, both in dress and manner.
  • Demonstrate familiarity with employment policies, performance standards, work plan and commitment to mission and values in the performance of daily duties.
• Standards of Conduct
  • Perform all work in compliance with UMCHS Standards of Conduct.
• Improve self-skills and education
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
• And or any other duties deemed necessary by your supervisor

Educational Requirements: 

• Associates Degree in Human Resources, Business or related field (preferred)

Experience and Skills Requirements: 

• Minimum two years of administrative support experience in office environment required.
• Experience in Human Resources preferred
• Proficient knowledge of Microsoft Office and HRIS databases (knowledge in Paycom highly preferred)
• Ease in adaptation to new technology
• Outstanding communication and interpersonal skills to be able to work with various departments and foster teamwork.
• Attention to detail and a high level of accuracy
• Must be flexible, well-organized, and able to manage different projects concurrently and often under pressure; able to set priorities and manage time effectively
• Ability to work independently with minimal supervision.
• Gather and analyze information skillfully.
• Problem-solving and decision-making aptitude
• Demonstrate resourcefulness and initiative.
• General knowledge of state and federal labor laws governing employment

Physicals Requirements: 

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Sit for long periods of time with daily use of computer screen;
• Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high-volume tasks such as bulk mailings, filing projects, etc.;
• Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
• Occasionally required to stand, walk and reach with hands and arms;
• Occasionally lift and/or move up to 10 pounds

​​​​​​​Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment/Conditions:

• Work is normally performed in a typical interior/office work environment.
• Job tasks are performed in close physical proximity to other people

Safety:

Apply safe practices in the performance of duties

• Reporting of unsafe or hazardous working conditions and/or any injury immediately
• Complying with Agency safety standards
• Participate in emergency drills
• Promote a culture of safe environments in the workplace

Agency-Wide Requirements:

• Current enrollment in the Child Care Division’s Central Background Registry
• Current physical examination, drug screen, and TB screen documentation prior to hire
• Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
• Desire to work with low-income children and their families
• Communicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group setting
• Fluent in English both verbally and written
• To protect the health and safety of our employees and families, and pursuant to the Governor's Order, all employees are required to be fully vaccinated against COVID-19 as a condition of employment by October 18, 2021. If you are unable to comply with this policy due to pregnancy, disability, or because of a sincerely held religious belief, we will ask for written verification.