What are the responsibilities and job description for the Contract Administrator position at UMC?
UMC
Mukilteo, WA
Salary Range: $60,000 - $75,000 DOE
Hybrid remote work schedule available.
General Position Summary: Review contracts and interpret contract for billing and administrative requirements. Process and prepare billings based on contract requirements.
Essential Job Functions:
1. Issue billings based on contract and costs to date or schedule of values.
2. Review/interpret job cost information to incorporate all applicable costs.
3. Submit invoices for supervisory and project management approval of charges before issuance to the customer.
4. Process job cost substantiations
5. Process and maintain incoming/outgoing contract and subcontract documents, billing requests and correspondence.
6. Review contracts and proposals to identify billing rates.
7. Review and process subcontract documents including compliance for individual subcontracts.
8. Process budget entries for projects as well as maintain oversight of project phase codes.
9. Process and assemble contractually required administrative documents including certified payrolls, union affidavits, work recovery, etc.
10. Process requests for insurance certificates.
11. Make collection calls, update notes in AR, reconcile billing discrepancies, and escalate issues to management.
12. Process and calculate billing rates for final review consistent with company policy and procedure.
13. Prepare reports and analysis in preparation of external billing audits.
14. Regular attendance and promptness are considered part of each employee's essential job functions.
15. Review/process subcontractor invoices and lien waivers.
Secondary Job Functions:
1. Provide back-up support for other Contract Administrators.
2. Routine filing/tracking of customer data.
Specific Skills Required to Perform the Essential Duties of the Job:
1.Ability to communicate effectively with a variety of people in person, by phone, by e-mail and in writing.
2.Intermediate Excel skills.
3.Must understand the principles of contracts in general and as applied to construction.
4.Ability to read and identify specific contract language in order to produce accurate billings.
5.Ability to build a positive rapport with clients
6.Professional and ethical
7.Good organizational skills
8.Willing to work as a team and with other employees.
9.Ability to schedule, communicate and meet deadlines.
10.Flexibility to change gears and re-prioritize tasks under pressure
11.Aptitude for working with computers
12.Advanced ability to analyze and solve problems
13.Ability to use discretion when dealing with confidential information
14.Ability to perform with limited supervision
Education Requirements Needed to Perform the Essential Duties of the Job:3-5 years relevant billing, accounting and/or construction experience. Requires up to 3 months on- the- job training to learn our company's specific procedures.
Licensing or Other Special Certifications Required:Valid Drivers License and satisfactory driving record.
PM21
UMC's policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, veteran status, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.
Mukilteo, WA
Salary Range: $60,000 - $75,000 DOE
Hybrid remote work schedule available.
General Position Summary: Review contracts and interpret contract for billing and administrative requirements. Process and prepare billings based on contract requirements.
Essential Job Functions:
1. Issue billings based on contract and costs to date or schedule of values.
2. Review/interpret job cost information to incorporate all applicable costs.
3. Submit invoices for supervisory and project management approval of charges before issuance to the customer.
4. Process job cost substantiations
5. Process and maintain incoming/outgoing contract and subcontract documents, billing requests and correspondence.
6. Review contracts and proposals to identify billing rates.
7. Review and process subcontract documents including compliance for individual subcontracts.
8. Process budget entries for projects as well as maintain oversight of project phase codes.
9. Process and assemble contractually required administrative documents including certified payrolls, union affidavits, work recovery, etc.
10. Process requests for insurance certificates.
11. Make collection calls, update notes in AR, reconcile billing discrepancies, and escalate issues to management.
12. Process and calculate billing rates for final review consistent with company policy and procedure.
13. Prepare reports and analysis in preparation of external billing audits.
14. Regular attendance and promptness are considered part of each employee's essential job functions.
15. Review/process subcontractor invoices and lien waivers.
Secondary Job Functions:
1. Provide back-up support for other Contract Administrators.
2. Routine filing/tracking of customer data.
Specific Skills Required to Perform the Essential Duties of the Job:
1.Ability to communicate effectively with a variety of people in person, by phone, by e-mail and in writing.
2.Intermediate Excel skills.
3.Must understand the principles of contracts in general and as applied to construction.
4.Ability to read and identify specific contract language in order to produce accurate billings.
5.Ability to build a positive rapport with clients
6.Professional and ethical
7.Good organizational skills
8.Willing to work as a team and with other employees.
9.Ability to schedule, communicate and meet deadlines.
10.Flexibility to change gears and re-prioritize tasks under pressure
11.Aptitude for working with computers
12.Advanced ability to analyze and solve problems
13.Ability to use discretion when dealing with confidential information
14.Ability to perform with limited supervision
Education Requirements Needed to Perform the Essential Duties of the Job:3-5 years relevant billing, accounting and/or construction experience. Requires up to 3 months on- the- job training to learn our company's specific procedures.
Licensing or Other Special Certifications Required:Valid Drivers License and satisfactory driving record.
PM21
UMC's policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, veteran status, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.
PI172118456
Salary : $60,000 - $75,000
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