Bilingual (English/Spanish) Administrative Assistant

Job Goal:

To assist the Administrative Staff in office procedures through written correspondence and verbal communication.

Essential Duties and Responsibilities:

Essential Responsibilities

• Assist all administrative staff with projects as needed (creating documents, scheduling meetings and events, distributing materials, marketing materials, etc.) including help with training and event preparation, check-in, set/clean up, and errands as needed.
• Monitor the Project Request Form and complete projects as needed (copies, laminating, binding, distributing materials, etc.).
• Greet and respond to the public coming into the office. Answer telephone and transfer calls and relay messages to appropriate staff.
• Maintain a neat and orderly office.
• Process incoming and outgoing mail promptly each day.
• Oversee the Room Reservation and Vehicle Check out calendars.
• Coordinate the checkout/in of agency vehicles and gas cards and other storage room access keys.
• Ensure all facility entrances are secure at the end of each day and set the building alarm if needed.

Supply Requests and Ordering

• Monitor the Supply Request Form and assist the Health & Safety Manager in fulfilling supply requests.
• Maintain and monitor supply inventory and keep the supply room/areas orderly and submit order requests as needed.
• Coordinate the pickup and/or delivery of supply orders.

Translation

• Translate a variety of documents including child menus, parent letters and any agency communications, etc. as requested.
• Assist as needed for verbal translation.

Other duties deemed necessary by your supervisor

• Salary is commensurate with education and experience.

Experience and Skills Requirements:

• High School diploma or equivalent
• Fluent in English and Spanish both verbally and written is required
• Secretarial/computer experience
• Ability to use computer and word processing software program and manage multi lined telephone system, office copy machines, and printers
• Understand general office procedures
• Knowledge of correct grammar and punctuation
• Interest in additional training
• Desire to work with low income children and their families