Procurement Manager

About Underground Cellar

Underground Cellar is a Y Combinator and VC-backed startup based in San Francisco that is currently experiencing hyper-growth. We’ve ‘gamified’ wine sales through our addictive e-commerce platform that gives buyers a great value through “upgrades”, allowing wineries to quickly sell wine without resorting to brand-damaging discounts. Underground Cellar has become the most exciting way to buy wine in the world, having processed over 1,000,000 bottles to thousands of customers through the platform.

We’re looking for someone to jump right in and join a highly-effective and talented team of people who are solving challenging problems and learning from one another. We value talent and dedication just as much as we encourage creativity and passion. Join our team!

What you will do and the impact you will have:

As Procurement Manager at Underground Cellar, you’ll be responsible for all aspects of inventory purchasing, invoice reconciliation, and payments. Working in conjunction with the Accounting Lead, Winery Relations, Merchandising, and Fulfillment teams, you’ll manage the end-to-end procurement process including monitoring our ordering needs, cutting POs with vendors, scheduling pickups & delivery, and managing exceptions to POs, invoices, and goods receipts. You will also be responsible for supporting month-end close, financial analysis, and reporting. This role requires not only a gift for numbers and keen attention to detail but also the ability to represent the Company externally with suppliers and other vendors.

We offer a large and unique assortment of wines that most retailers never get access to. The team will look directly to you to ensure that wine from all over the world gets into our fulfillment center and out to our customers in a timely fashion. As the critical link between the buying, fulfillment, and accounting worlds, you will get incredible exposure to different parts of the wine industry. We believe in open communication and expect you to teach us from your learnings as we will tell you about ours so that we as a team can maximize our competency and continue to develop a state-of-the-art experience.

Please note that while this is not a Wine Buyer role but you will work closely with the winery relations teams.

Key Responsibilities:

- Work with Winery Relations and Merchandising teams to understand product needs

- Develop accurate ordering lists and create purchase orders in Netsuite

- Manage inventory exceptions with vendors, communicating exceptions to the Winery Relations and Merchandising teams

- Support the development of budgets and own procurement KPIs, managing adherence with all relevant stakeholders

- Oversee delivery scheduling with vendors and carriers

- Reconcile vendor invoices for correct inventory and pricing

- Manage invoices with different payment terms and support our accounting team in completing timely payments in Bill.com

- Assist with inventory reconciliations

- Assist with month-end closing procedures including accruals

- Mentor junior procurement and/or operations coordinators

Experience & Skill Set:

- Bachelor’s degree from an accredited university

- Direct procurement experience in the wine industry strongly preferred

- Experience in supply chain, purchasing, procurement, and/or sourcing

- Experience working with large financial ERP Systems (Netsuite is preferred) and automated purchasing tools

- Knowledge of the wine industry and terminology

- Proficiency in Microsoft Office Suite and Google Suite with an emphasis in Excel and Google Sheets

- Experience with accrual accounting and full comprehension monthly accrual process

- Strong attention to detail and organizational skills

- Ability to work in a fast-paced, deadline-driven environment

- Ability to prioritize work and multi-task successfully

- Experience implementing processes and decisions while maintaining relationships with suppliers

We’ve Got You Covered

Underground Cellar is invested in the health and wellness of our family-like team:

- Equity ownership for every employee

- Competitive base salary

- Premium health, dental, and vision insurance

- 401k with matching

- Flexible work hours and unlimited paid time off

- Parental leave benefits

- Company-wide events and travel (we took the whole team to Hawaii once!)

- Free gym membership

- Free and low-cost bottles of wine shipped to you to expand your wine knowledge

- Complimentary wine tastings throughout Napa, and more!

Our Core Values - Ones we actually live by!

Lead with integrity

We operate at a high level of integrity that is deeply rooted in large ways and in small daily activities and practices. We act with honor and truthfulness in all that we do.

Be supportive

We achieve the best results through the combined efforts of each individual. Our culture creates an eagerness in employees to take initiative and personal interest in the people with whom they work with.

Foster inclusivity

We place a high value on equality and fair treatment in the workplace. All employees are treated with a high level of respect all while ensuring a safe, diverse, and welcoming work environment free of any form of discrimination.

Extreme ownership

We own everything in our world, to an extreme degree. We are responsible for not just those tasks which we directly control, but for all those that affect whether or not our mission is successful.

Trust-based culture

Our executive team maintains open communication and radical transparency in all aspects of the business. We also provide an open line of communication for all employees to voice their opinions. We welcome all suggestions and improvements by team members.

Be positive

We are a team where positivity is contagious. We’re truly passionate about what we do and look for others who approach their work with the same energy. We're not afraid to get messy and view every challenge as an opportunity to learn and grow.

We value talent and dedication just as much as we encourage creativity and passion. We also believe diversity drives innovation. We are committed to inclusion across race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We celebrate multiple approaches and diverse points of view that drive us forward every day.

If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance to ensure appropriate accommodations are in place.

Due to COVID-19, our standard recruitment process has slightly changed. Click Here learn more about how Underground Cellar is continuing to hire during this time and what you can expect throughout the hiring and onboarding process.

LEARN MORE ABOUT US:

- Shark Tank's Barbara Corcoran Backs Underground Cellar: https://youtu.be/YZWXEBDtdMw

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• American Canyon, CA 94503: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Sourcing & Procurement Occupations: 1 year (Preferred)

Work Location: One location