Imaging and Mail Assistant (Full-Time)

Position Summary: The Imaging and Mail Associate 1 sorts, opens, prepares and scans incoming mail. This professional also prepares welcome letters, checks, and confirmations letters for mailing and assist College Savings staff with their daily duties.

Hours: Full-Time (40 hours), Monday – Friday 6:00 AM – 2:30 PM

Essential Functions:

• Sort, open, prepare and scan incoming mail for processing.
• Prepare mailings as well as sort, fold and insert into envelopes to ensure 100% compliance with state partners.
• Complete final review for distribution verification.
• Mail out all letters and distribution checks.
• Post checks to client’s accounts.
• Scan and balance imaged checks for data processing.
• Coding faxes, research, and mail back documents working from a queue.
• Prepare scan, and index various document types.
• Regular and reliable attendance is an essential function of this position.
• Understand and adhere to all bank policies, laws, and regulations applicable to their role. Complete compliance training; follow internal processes and controls as required.
• Report all compliance issues, violations of law or regulations in accordance with the steps defined in bank policies.
• Perform other job-related duties or special projects as assigned.

Qualifications:

• Strong input accuracy skills –applicant is required to achieve a minimum accuracy score of a 90% with minimum keystrokes of 8500 on the alpha-numeric and minimum keystrokes of 7500 on 10-key Union Bank data input test to be considered.
• Database and Operations experience preferred.
• Knowledge of spreadsheet, word processing and database management software.

Preferred Talents:

• Accurate and detailed
• Organized
• Time efficient
• Effective communicator- written and verbal
• Self-motivated and takes initiative

Working Environment:

Sedentary work - Lifting or carrying up to 10-20 pounds.

Indoor work – not exposed to outdoor elements or hazards.

This role does not have the work from home opportunity. Their roles are required in office.

PLEASE VIEW THE APPLICANT TERMS & CONDITIONS BEFORE PROCEEDING WITH YOUR APPLICATION.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)