Assistant Department Administrator

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Closing Date

06/08/2024

Type of Position

Clinical Staff - Clinical Support

Job Type

Regular

Work Shift

Day Shift (United States of America)

Sponsorship Available

No

Institution Name

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy
  
  

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department

COM | Anesthesiology Administration

Department's Website

Summary of Job Duties

The Assistant Department Administrator will oversee the coordination of all administrative and fiscal matters of the Division as it relates to the College of Medicine (COM) and Arkansas Children's Hospital (ACH). The duties include administrative responsibility for all personnel matters including interviewing; hiring; discipline and termination of non-faculty UAMS and ACH employees. We are looking for someone who knows finance, accounting, and budgeting and has knowledge of strategic planning. Gain the experience you need. Apply today!

Qualifications

Bachelor's degree in Business Administration, Health care Administration, Finance, accounting, or related field plus six (6) years of supervisory or business management experience with exposure to a combination of budget, finance, and human resources required.

Knoweldge, Skills & Abilities

• Computer program proficiency level-Intermediate.
• Ability to identify program development opportunities for the department and intramural and extramural funding opportunities that are aligned with the department, COM, ACH, and UAMS strategic direction.
• Knowledge of educational, research, and service/clinical programs and the interaction between the missions.
• Knowledge of institutional and departmental business and financial processes.
• Ability to address problems and/or coordinate resolutions with the appropriate campus resources.
  
  

Additional Information

Responsibilities

• Serves as the chief planning officer for the department and liaison to the College's strategy team.
• Provides ongoing decision support and analytics for the department.
• Collaborates with the College and other UAMS divisions on business development activities, such as contracts, grants, and fundraising.
• Serves as the chief financial officer for the division and is accountable to the College, UAMS, and ACH to ensure the delivery of optimal financial, budgetary, and operational support to the department and its leadership.
• Ensures all reporting and tracking requirements are followed to comply with the rules of the contracting or granting entity and is responsible for compliance with all applicable UAMS and ACH rules and procedures.
• Manages the analysis and implementation of the department's faculty compensation plan, including tracking of faculty productivity, salary distributions, and faculty assignments to accurately report and project faculty effort allocation and productivity.
• Responsible for payroll, purchasing, travel, and financial transactions.
• Oversees prompt payment of invoices and related research of any errors.
• Provides expertise and assistance to faculty regarding grant/contract preparation, budgeting, and reporting, in collaboration with College or UAMS and ACH centralized services.
• Responsible for departmental staff recruitment, hiring, supervision, training, and performance management, as well as creating an operating environment where efficiency, effectiveness, and service are priorities.
• Provides leadership and guidance to management and administrative staff, coordinates activities of the staff, and distribution the workload to ensure appropriate mission support for the department.
• Conducts annual evaluations and goal setting with the staff, to reinforce the department mission and relevance of each position to accomplishing departmental goals.
• Works with the UAMS and ACH Office of Human Resources to ensure departmental compliance with all UAMS and ACH policies and procedures.
• Responsible for working with and maintaining business relationships for the department with leaders both on campus (the Dean, Chancellor, Vice Chancellors, etc) and off campus (hospital CEOs, state agency leaders, political groups, etc).
• Assists faculty in providing administrative oversight for educational programs to ensure students, residents, and fellows receive appropriate support within the department and that programs are executed in a manner consistent with the policies of COM, UAMS, ACH, and national accrediting bodies.
• Supports faculty in the development of research programs, working to identify space, funding, equipment, and infrastructure that will best advance the department and individual faculty member's research goals.
• May perform other duties as assigned.
  
  

Salary Information

Commensurate with education and experience.

Required Documents to Apply

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents

Special Instructions to Applicants

Recruitment Contact Information

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity

Hearing

Frequent Physical Activity

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Occasional Physical Activity

Standing, Walking

Benefits Eligible

Yes

Salary : $50,000