Director, Health Care Administration (Radiology)

Director, Health Care Administration (Radiology)

Job No: 528199
Work Type: Staff Full-Time
Location: Jacksonville Campus
Categories: Executive/Director/Management, Allied Health
Department: 30130000 - JX-RADIOLOGY-JACKSONVILLE

Job Description


Classification Title:

DIR, Health Care Admin

Job Description:

The University of Florida's College of Medicine - Jacksonville (UF COM-J) invites applications for the position of Director, Health Care Administration (Department Administrator) in the Department of Radiology.

Reporting to the Chair of the Department of Radiology, the incumbent in this position serves as the chief administrative and financial officer for the department. The Department Administrator (DA) is responsible, directly or through middle management staff, for directing and managing the administrative, and fiscal activities of the department in support of advancing the tripartite mission - patient care, research, and education - at UF Health in Jacksonville. In conjunction with the Chair, the DA sets departmental goals and objectives that are aligned with those of UF Health enterprise as well as managing the department's relationship with leaders of the College of Medicine- Jacksonville (UFCOM-J), University of Florida Jacksonville Physicians, Inc. (UFJPI), and UF Health Jacksonville hospital.

Financial/Budgetary Responsibilities

• Prepares and administers the operating budget for the department. Prepares monthly analyses of budget to actual results to monitor financial performance. Identifies all sources of revenue, including clinical, contract and grant funding, state and Foundation funds. Conducts current and historical review of clinical charges, payer mix, collection rates, refunds, changes in physician practice patterns, and collections.
• Determines departmental budget needs by analyzing program plans on both a short and long-range basis, including projecting possible levels of support from multiple sources of funding.
• Determines the level of grant and contract income, both actual and pending, that will cover allowed salaries and expenses, and performs similar analyses for Foundation funds.
• Conducts analysis of staffing levels, operating expenses and capital equipment to ensure that costs are contained and that staff and expenses are distributed to correct funding source and mission and are commensurate with the department's strategic plan.
• Provides data to department chair to be used in establishing annual faculty wRVU targets relative to the College of Medicine's faculty compensation plan. Verifies faculty mission assignments. Presents preliminary department budget to Chair for review and approval.
• Provides department chair with a range of financial reports, including monthly faculty profit and loss statements, and data to prepare annual faculty evaluations. Reviews and approves financial transactions

University of Florida Jacksonville Physicians, Inc. (UFJPI) and UF Health Jacksonville Clinical Operations
The incumbent in this position will work in close collaboration with hospital and practice plan leadership in managing the department's clinical operations. Clinic Operations

• Supports efforts to advance clinical quality.
• Develops clinic budget in conjunction with UFJPI and hospital clinic leaders.
• Manages clinic budget actual performance.
• Documents and oversees development of new clinical programs and processes.
• Ensures enterprise-wide policies are implemented and service standards are met.
• Works collaboratively with the clinic medical director, clinic manager and UFJPI and hospital core services to promote patient safety, clinical quality and patient centric care.
• Supports EMR utilization.
• Develops and implements strategies to maximize the practice operations and financial effectiveness
• Participates actively in UFJPI ambulatory strategic planning; and any hospital meetings requiring attendance.
• Works collaboratively with UFJPI finance and operations staff to maximize revenue cycle operations
• Oversees clinic manager in resolving day to day operational issues, effective utilization of staff, resolving patient complaints and promoting provider satisfaction.

UFJPI Practice/Revenue Cycle Management

• Develops the charge budget based on knowledge and analysis of expected provider activity, payor and procedure mix; and for ensuring providers are educated on new coding/reimbursement, HIPAA, and other regulatory requirements. Ensures submission of hospital credentialing materials and monitoring of timely payor enrollment.
• Ensures that charges generated in all care settings are captured, coded, and entered into the billing information system in a timely manner. Ensures that department coders and charge entry staff are trained and monitored on the use of the billing system, that edits are worked within UFJPI timelines, that demographic and fiscal information is entered correctly, and that requests for information solicited by the billing office to support appeals and denials are supplied timely.
• Provides input to the development of the clinic budget, but ultimate authority and responsibility resides with the UFJPI. The department administrator is responsible for collaborating with the UFJPI clinic manager to develop visit projections and expense budgets.
• Reviews practice metrics and collaborating with UFJPI administrators and physicians to improve practice performance. Responsible for analyzing clinical collections with UFJPI liaison to identify problems and to develop solutions.
• Prepares analysis of clinical activity for the department to use in making strategic decisions.

Department Administrative Responsibilities

• Develops and implements all departmental policies and procedures. Ensures that the departmentobserves all college, university and federal policies and procedures and provides appropriate training for faculty and staff including, but not limited to, compliance, HIPAA, security, lab safety, procedural coding, residency rotations, grants and contracts management, including clinical trials and drug studies, and Environmental Health & Safety regulatory requirements for physicians, nurses and residents.
• Reviews with the department chair the departmental space and facilities. Recommends reassignments and/or redesign of facilities to accommodate current and future needs. Serves as the facilitator for the department in all major renovations and moves, including department office and lab space, as well as the department's clinic.
• Evaluates computer and other major equipment needs of the department, as well as maintenance costs. Recommends upgrades, facilitates training and ensures that staff observe requirements related to hardware and software security.
• Understands the administrative support of the educational programs.
• Represents the department at various COM, UFJPI, and hospital Management Committee Meetings, Clinical Administrators meetings, ad hoc committees, and represents the department chair at meetings upon request. Attends, presents and/or participates at department faculty meetings.
• Directs the daily activities of the department's non-faculty/non-provider staff. Supervises all administrative functions of the department including hiring, appointment and other payroll/personnel actions. Supervise and coordinates work of designated employees; manages personnel activities to meet university and departmental objectives in training, equal pay, equal employment and wage and salary administration; advises on employment terms of faculty and administration of appointment procedures.
• Supervises clinical practice operations and is responsible for resolution of operational problems.
• Oversees all strategic planning, business developing and marketing activities. Works with the chair on fund development opportunities.

Academic Administration Responsibilities

In partnership with the Office of Administrative Affairs:

• Responsible for ensuring all faculty appointments are processed timely and accurately.
• Assists the department chair with faculty recruitment strategies and initiatives.
• Provide an administrative orientation to all new faculty hires.
• Ensures all Faculty and staff are appropriately credentialed.
• Ensures faculty credentials, benefits and human resources issues are appropriately addressed.
• Collaborates with outside managers regarding performance of personnel who have an impact on the department's business.
• Oversees department promotion and tenure process.
• Oversees the faculty leave administration (time and labor) process on the online leave module and myUFL.
• Provides department chair with reliable, current data regarding faculty compensation including historical data, market values and non-monetary compensation to include information from national databases (e.g. MGMA, AAMC).
• Provides data describing faculty productivity and other factors related to the award of salary, incentives, bonuses, and faculty evaluations.

Research Administrative Responsibilities

• Partners with the Chair to develop (and refine as necessary) a vision and strategic plan for research to serve the larger mission of the Department and the College of Medicine.
• Related to this, partners with the Office of Research Affairs to hire, onboard and manage research related staff for the department.
• Responsible for the careful monitoring of grant and contract expenditures for all department projects in accordance with established University of Florida policies and procedures and for providing periodic reports and statistics for department planning purposes.
• Serves as the department contact for College of Medicine, University of Florida, DSP and external agencies regarding contracts and grants management. Maintains close working relationships with the Office of Research Affairs and with external funding agency officials to facilitate communications between the agencies and the department.

Marketing/Business Outreach/Business Development

• Working collaboratively with other members of the department and personnel from COM, UFJPI, and UF Health, lead, develop, and implement innovative methods of primary care delivery that provides high-quality, cost effective care to the population of patients served by the department.
• Monitors the healthcare environment in real time, forecast changes, and identifies opportunities to mitigate negative impacts to the department, if needed. Ensures appropriate and reasonable goals and objectives are established. Develops and communicates appropriate responses to changes in the market. Forecasts changes in financial indicators in health care and applies data to the department's financial plan. Independently develops and implements business plans for specific opportunities. Seeks opportunities to develop new approaches to the work of the department. Seeks and develops entrepreneurial opportunities for the department.
• Oversees all departmental public relations efforts, working in real-time and effectively with partners in the community, COM, UFJPI and UF Health Jacksonville Hospital.
• Maintains and nurtures relationships with the UF Foundation and Development Office, departmental alumni group, “Friends of the Department” and the media. Oversees departmental celebrations and assorted events at the direction of the department chair. Develops and maintains an accurate list of department alumni.
• Maintains and encourages partnerships with all pertinent partners including, but not limited to, UF Health, UF departments/colleges, College of Medicine, and vendors.

With more than 6,200 faculty and staff, UF Health in Jacksonville is the largest UF campus outside of Gainesville. UF Health physicians offer primary care and specialty services in practices throughout Northeast Florida and Southeast Georgia, tallying more than 650,000 outpatient visits and more than 40,000 inpatient admissions annually.

UF Health in Jacksonville, Florida, is comprised of:

• UF Health Jacksonville, an academic health center near Downtown Jacksonville and home to the area's only adult and pediatric Level I trauma program
• UF Health North, a 92-bed hospital and outpatient medical campus in North Jacksonville
• UF Health Science Center Jacksonville, which encompasses three UF colleges in Jacksonville: Medicine, Nursing and Pharmacy
• UF Jacksonville Physicians, Inc., a network of primary and specialty care centers offering exceptional patient care throughout Northeast Florida and Southeast Georgia

The UF College of Medicine - Jacksonville is the largest of the three colleges at the Health Science Center Jacksonville. We excel in education, research and patient care that expresses our steadfast values of compassion, excellence, professionalism and innovation. The college's 16 clinical science departments house more than 450 faculty members, 1,560 staff and 384 residents and fellows, as well as medical students from UF and around the country. We offer an incredible breadth of clinical training programs and proud to train many of best primary care providers and specialists throughout the region, the state and the country.

To learn more about our college, leadership, mission, and the city of Jacksonville visit https://med.jax.ufl.edu/about/.

Expected Salary:

$130,000. As a University of Florida employee, you will be eligible for a great benefits and rewards package. For more information, please visit https://benefits.hr.ufl.edu/my-benefits/explore/eligibility/teams-usps/.

Minimum Requirements:

Master's degree in an appropriate area of specialization and six years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and eight years of appropriate experience.

Preferred Qualifications:

Strong leadership skills and ability to gain the confidence of faculty, staff, leaders, colleagues, and understand and recognize the academic health center's multiple (and often conflicting) missions of teaching, research, clinical service delivery, and public service.
Progressive responsible experience in healthcare administrative management, to include proficiency in budgeting, contracts and grants, personnel supervision, and space and facilities management. Adaptability to continually changing work priorities and business methods. Knowledge of comparable institutional and organizational skills. The incumbent in this position must be able to demonstrate initiative, self-management and judgment, foresight, analytical problem-solving capabilities, and acceptance of full responsibility and accountability for all personal actions. Demonstrated ability to work cooperatively with people of diverse cultural and ethnic backgrounds, styles, and beliefs. Treats everyone with respect and dignity. An MBA or a Master's degree in Health Care Administration, Health Services Administration, or a related field is preferred.

Special Instructions to Applicants:

To be considered for this position, please submit a resume, and cover letter.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/.

The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws. If an accommodation due to a disability is needed to apply for this position, please call (352) 392-2HRS or the Florida Relay System at (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

Health Assessment Required:
No



Applications Close: 20 Sep 2023

To apply, visit https://explore.jobs.ufl.edu/en-us/job/528199/director-health-care-administration-radiology

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Salary : $130,000 - $0