Administrative Associate - Dean's Office

Associate's degree and two or more years of related work experience, or an equivalent combination of education and work experience.�

New Min: $15.41

New Mid: $20.75

New Max: $26.61

• Excellent verbal and written communication skills.�
• Ability to manage highly confidential and sensitive information with discretion.�
• Strong time management and customer service skills.
• Experience with event planning.�
• Experience providing administrative support to senior level management, especially in a higher education environment.

Serve as Administrative Assistant in the Dean's Office in the School of Dentistry.�Provide administrative support for the Dean and the Assistant to the Dean.�Will also provide support for the following areas: Faculty Affairs, Continuing Education, Alumni Affairs, Technology/Innovation, and Marketing and Communications.

Essential Duties and Responsibilities

• Greet guests and manage the flow of traffic in the Dean's Office. �
• Manage departmental procurement card.�
• Event planning including scheduling rooms, ordering catering and audiovisuals.�
• Schedule and coordinate various school meetings and activities.�
• Coordinate travel arrangements and complete travel expense reimbursements.�
• Provide support to and back up for the Assistant to the Dean.�
• Monitor and manage the Dean's Office email Service Account, handling both internal and external inquiries.
• Oversight of Dean's Conference room.�
• Ordering and maintaining office supplies.�
• Assist in the management of Dean's Calendar.�
• Serve as liaison to the School's Staff Assembly.�

Provide support for Faculty Affairs, Continuing Education, Alumni Affairs, Marketing and Communications and Technology/Innovation as needed.

$3,000 Sign-On/Retention Bonus eligible!�

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.� Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section.� Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

NOTE:

Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload.�

If you require assistance or accommodation with our online application process,�please contact us by�email at employment@louisville.edu or by phone 502-852-6258.