Medical administrative

Job Description

The University of Nevada, Reno School of Medicine is recruiting an Administrative Assistant 4 for the Office of Continuous Institutional Assessment.

This position coordinates the continuous quality improvement plan for accreditation of the medical education program and collects data for institutional reporting purposes.

The Administrative Assistant 4 will perform professional level analysis requiring independent judgment and will make recommendations based on the analysis.

This position supports the leaders who oversee the MD Program Accreditation, quality improvement and data governance. This position will engage with a wide range of university employees within UNR Med school, leadership, faculty, staff, students, partner institutions and campus affiliates.

Responsibilities include but are not limited to :

Facilitate project support including meeting scheduling, document management, and communications.

Liaise with LCME listservs and webinars, informing faculty and staff of relevant content.

Provide administrative support including travel arrangements, Pcard, and travel processes in Workday for faculty site survey visits.

Edit, integrate, and submit draft and final accreditation reports.

Coordinate and maintain UNR Med’s continuous quality improvement plan, including follow-up and document status.

Manage access to and provide updates for PowerBI dashboards.

Train end-users on accessing and using PowerBI dashboards.

Coordinate meetings, including scheduling, guest parking, hosting, and reconciling in Workday.

PER EXECUTIVE ORDER 2023-11

ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVERD FOR THIS POSITION UNTIL JUNE 30TH, 2024.

Please refer to the link for more information :

Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

Required Qualifications

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas : providing administrative / program support to professional staff and management;
• performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele;

supervision of subordinate staff; researching information from internal and external sources; OR

One (1) year of experience as an Administrative Assistant III in Nevada State service; OR

An equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with experience using Microsoft 365 Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Power BI, and Qualtrics are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8 : 00 am to 5 : 00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets.

A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit : Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit : NV PERS Contribution Rates

I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary.

I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me. Robin F.

Rich retirement plan - Retirement Calculator

Perks of Working at UNR

Health insurance options including dental and vision - Health Insurance

Life insurance, generous annual and sick leave - Classified Benefits

E. L. Wiegand Fitness Center offers annual or semester memberships and spouse / domestic partner membership options. E.L. Wiegand Fitness Center

Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions.

Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.

Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%).

The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

Attach the following attachment(s) to your application

Resume / CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter (optional)

Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken.

Credit is given for classes relevant to the position.

Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.

Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada, Reno School of Medicine

Last updated : 2024-05-21