Finance/Budget Analyst 2

Med Ad - Finance Service Ctr-420109

Accounting/Finance/Auditing

03/19/2024

06/17/2024

No

Permanent Staff (EHRA NF)

Finance/Budget Analyst 2

EHRA Non-Faculty

20062811; 20062986

NF0007960

Full-Time Permanent

1

40

North Carolina, US

$79820- $84000

04/15/2024

The Office of Finance and Business Operations (FBO) serves as the School of Medicine’s (SOM) chief financial office by providing leadership and direction in a multitude of areas. The office is directly responsible for accounting and overall financial operations for the SOM; this includes planning and directing daily accounting activities, as well as development and implementation of procedures to ensure compliance with State regulations, providing for operational checks and balances. A primary task of the Office is comprehensive financial planning, which includes development of ‘all-funds’ budgeting models for the entire School. The Office analyzes trends at both the School and departmental levels, making recommendations to the Dean regarding strategies to ensure financial soundness. Seven-year forecasts are prepared to guide investment decisions in new businesses and support of missions. The Office counsels users in appropriate use of funds based upon analysis of fund authorities, with a goal of conserving gift trusts and other sources of flexible funding. FBO serves as a consultant to the 60 departments and 25 Dean’s Office units regarding operational processes and provides advice relating to exceptional problems that have no specific policy or precedent. Through outreach and training, FBO sets direction and guides all departments and units within SOM. The Office’s goal is to develop and train the School’s administrative managers. FBO is further tasked with providing timely access to information as is required for business decisions; focus is upon development of new databases and reports. The Office serves as advisor to University community regarding design and implementation of new systems. FBO is the primary interface for the SOM with the Medical Foundation of NC, UNC Physicians and Associates, the UNC Healthcare System, and University administrators in the Provost’s Office and Finance and Administration.

The Budget Analyst will provide leadership, oversight, and support of fiscal activities for centers and departments within the School of Medicine, including comprehensive financial planning and budgeting that embraces all operating components and fund sources. This involves the preparation and execution of various budget types and all-funds budgeting across many accounts and reporting formats. This position will proactively seek to determine the needs of the units it supports to provide effective and efficient customer service. The Budget Analyst will provide recommendations on complex and unique financial issues based on projections for spending and the current/projected fiscal environment. Other duties include conducting regular budget reviews, providing support for pre-and post- proposal processes for contracts and grants, and assisting with determining training needs for division personnel.

The Budget Analyst possesses strong problem-solving, analytical thinking, decision-making, customer service, communication, negotiating, and consulting skills which are utilized to make decisions that solve complex budget and program issues and coordinate solutions and their implementation. The Budget Analyst follows up before, during, and after implementation to ensure the continued success of solutions or new processes. She/he has extensive knowledge of the North Carolina budget and administrative structures, including federal and state laws and regulations, and Administrative Procedure Act (APA) rules that impact the fiscal operations of units in the department. The position proactively seeks to determine the needs of the units and continuously improve customer service. The Budget Analyst recommends leadership resolutions on issues based on his/her projections for spending, and the current/projected fiscal environment.

The Budget Analyst is responsible for the oversight of all financial transactions from diverse funding sources, including state, state receipts, facilities & administration, contracts & grants, gifts (endowed and expendable), and other institutional trust funds. The position exercises judgment in selecting funding sources and managing the departments’ portion of financial commitments distributed to the units annually. Using extensive knowledge of programs, concepts, and practices of the units in the centers and departments, the Budget Analyst guides, directs, and coaches unit employees regarding practices and interpretations on various issues. She/he also identifies risk and adverse issues with financial mismanagement or unfavorable trends. The position is also responsible for performing 10 to 15 budget reviews per year for departments in the centers and departments, a process that must occur annually. The budget review process includes gathering data over five years, and projections for current and next fiscal years. This position must determine financial stability, allocations, spending, carryover, and faculty funding/one-time payments. Also, the Budget Analyst examines faculty workloads and includes this in the review.

The Budget Analyst will oversee the financial and administrative aspects of grant-funded projects for assigned centers and departments. They will be responsible for leading and training a team of research administrators, ensuring compliance with grant terms and conditions, preparing and monitoring budgets, reporting on progress and outcomes, projecting expenses, liaising with grantors and fostering collaborations and partnerships with stakeholders to include our Office of Sponsored Programs.
This position is responsible for determining what training is needed for department personnel, working with the Training Specialist in FiRST and will advise new Clinical/Basic Science personnel during orientation on process improvements and critical issues and serve as a backup/resource for other academic departments within the School (Clinical, Centers and Graduate education).

Mid-career with Masters and 1-2 years experience; or Bachelors and 2-4 years experience.

Must possess a thorough knowledge of accounting principles and practices and keep current with developments and trends. Knowledge and ability to use applicable information technology and systems to meet work needs. Ability to monitor and collect data and to assess the accuracy and integrity of data. Ability to analyze data. Ability to ensure compliance with applicable standards, rules, regulations, and systems of internal control. Ability to interpret and evaluate results, prepare documentation and create financial reports and/or presentations. Ability to use effective approaches for choosing a course of action or developing appropriate solutions and/or reaching conclusions. Ability to take action consistent with available facts, constraints, and anticipated consequences. Ability to communicate information to individuals or groups and deliver presentations suited to the characteristics and needs of the audience. Ability to clearly and concisely convey information orally or in writing to individuals or groups to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to establish effective working relationships that foster organizational success.

Considerable knowledge of state accounting practices, rules and regulations as related to all fund sources. Strong computing skills, especially in Excel and Access. MBA or CPA preferred.