Coordinator of Graduate Operations
Job Posting for Coordinator of Graduate Operations at University of North Florida
Position Number 321030 Requisition Number B08799 Position Type Administrative Class Code 9521 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8am - 5pm Department Graduate School Organization Academic Affairs - ORG Division Academic Affairs - DIV College N/A Approved Hiring Salary Range Up to $41,913; or as commensurate with experience Pay Basis Annually Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
The position will focus on managing the Graduate School budget, office procedures, staff liaison, etc.
Essential Duties
Job Function
- Provide administrative support to the Graduate School Directors and Dean
- Assist in the design, development and implementation of departmental processes and programs to improve workflow and promote systems efficiency under the direction of the Graduate School Directors and Dean
- Manage budget and processing of supplies, travel, promotional items, advertising expenses, operating capital, awards, other services funds, etc.
- Manage processing of and web sites for Graduate Faculty, Graduate Program Directors, and Graduate Council members
- Process and track renewal eligibility for all Graduate School awards and waivers including Graduate Assistants, Graduate Research Grants, Graduate Student Awards, ASLAW, Auzenne Fellowship, Pathways Scholarship, and Graduate Student of the Month
- Process student forms such as thesis/dissertation graduation requirements, Leave of Absence, and Clear Prior requests
- Serve as liaison for approval of cross-level listing of courses
- Assist with event preparation and implementation
- Coordinate and manage meetings arrangements, agendas, minutes, etc
- Other duties as assigned
Percentage Of Time
100
Posting Detail Information
Marginal Functions
- Respond to emails and phone calls in a timely manner
- Assist walk-in visitors
Required Qualifications
This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization ; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience.
Faculty Position Required Qualifications
NA
Departmental Requirements
Experience in a university setting.
Experience with university budget management.
Experience with or willingness to learn Banner student database.
Experience with or willingness to learn CRM and CMS systems.
Experience with university budget management.
Experience with or willingness to learn Banner student database.
Experience with or willingness to learn CRM and CMS systems.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator
This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator
Required Licensure or Certification
None
Machines/Equipment used regularly
Computer, laptop, tablet, phone, scanner, printer
Anticipated Start Date
06/03/2024
Job Posting Date
04/26/2024
Application Review Date
05/13/2024
Application Deadline
Open Until Filled
Yes
Point of Contact Information
Paige Lilley p.lilley@unf.edu
Hiring Official
Paige Lilley
Location if not Jacksonville
Jacksonville, FL
Special Instructions
Please apply through UNF Jobs
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Job openings at University of North Florida
University of North Florida
Jacksonville, FL
Full Time
University of North Florida
Jacksonville, FL
Full Time
University of North Florida
Jacksonville, FL
Full Time
University of North Florida
Jacksonville, FL
Full Time
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