What are the responsibilities and job description for the DGE Office Manager position at University of Oregon?
Department: Division of Global Engagement
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 - $55,000 per year
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: .5
Application Review Begins
July 1, 2024; position open until filled
Special Instructions to Applicants
Please submit the following with your online application:
The Division of Global Engagement (DGE) works to make the University of Oregon a more global university. In 21st-century higher education, international engagement is not an optional extra: as noted in UO's Academic Plan, it is a core mission, essential to a thriving, socially salient, intellectually robust, academic community. It is part of the normal functioning of every school, college, department, and center. DGE works to support and integrate a wide range of international engagements, global-scale projects, and transnational partnerships launched and maintained in our many academic units. Units within DGE consist of International Student and Scholar Services (ISSS), Global Education Oregon (GEO), and Global Studies Institute (GSI).
Position Summary
As the Office Manager, you will manage the daily functions of the office and supervise the front desk classified staff and student employees. You will coordinate operational tasks for all units of the Division of Global Engagement in close collaboration with the Dean & Vice Provost for Global Engagement and Divisional leadership. As the Office Manager, you will collaborate and maintain effective relationships with several university units including the Provost’s Administrative Services Team (PAST) and Information Services. In the Office Manager role, you must be comfortable working within a rapidly changing and sometimes challenging environment.
In this position, you will have the opportunity to ensure the university achieves its global engagement mission by supporting thousands of domestic and international students, faculty, and visiting guests that we serve each year.
Working with leadership, you will conduct strategic planning, goal setting, and policy development related to office operations. In this position, you will make day-to-day and long-term decisions affecting DGE support services, including identifying the need for central staff training and coordinating the training process.
The University of Oregon offers, to all employees working 0.5 FTE or greater, a Core Benefits Package which provides medical, dental, vision and life insurance coverage.
Minimum Requirements
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 - $55,000 per year
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: .5
Application Review Begins
July 1, 2024; position open until filled
Special Instructions to Applicants
Please submit the following with your online application:
- A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position, AND
- Cover letter no longer than one page, stating why you are interested in this position, and how your experience has prepared you to be successful in this role and in working with a diverse group of stakeholders.
The Division of Global Engagement (DGE) works to make the University of Oregon a more global university. In 21st-century higher education, international engagement is not an optional extra: as noted in UO's Academic Plan, it is a core mission, essential to a thriving, socially salient, intellectually robust, academic community. It is part of the normal functioning of every school, college, department, and center. DGE works to support and integrate a wide range of international engagements, global-scale projects, and transnational partnerships launched and maintained in our many academic units. Units within DGE consist of International Student and Scholar Services (ISSS), Global Education Oregon (GEO), and Global Studies Institute (GSI).
Position Summary
As the Office Manager, you will manage the daily functions of the office and supervise the front desk classified staff and student employees. You will coordinate operational tasks for all units of the Division of Global Engagement in close collaboration with the Dean & Vice Provost for Global Engagement and Divisional leadership. As the Office Manager, you will collaborate and maintain effective relationships with several university units including the Provost’s Administrative Services Team (PAST) and Information Services. In the Office Manager role, you must be comfortable working within a rapidly changing and sometimes challenging environment.
In this position, you will have the opportunity to ensure the university achieves its global engagement mission by supporting thousands of domestic and international students, faculty, and visiting guests that we serve each year.
Working with leadership, you will conduct strategic planning, goal setting, and policy development related to office operations. In this position, you will make day-to-day and long-term decisions affecting DGE support services, including identifying the need for central staff training and coordinating the training process.
The University of Oregon offers, to all employees working 0.5 FTE or greater, a Core Benefits Package which provides medical, dental, vision and life insurance coverage.
Minimum Requirements
- Bachelor’s degree AND
- Experience supervising multiple employees
- An equivalent combination of education and experience totaling 5 years.*
- Relevant experience includes any kind of office support, executive assistant experience, management, customer service positions, data tracking, project support or human resources experience (recruiting, hiring, training, employee/labor relations), etc.
- Experience optimizing organizational performance and promoting high employee or team morale.
- Organizational, project management, and oral and written communication skills.
- Proven ability to maintain a respectful workplace and model a positive and proactive attitude.
- Ability to manage complex and stressful situations with poise and confidence.
- Ability to independently prioritize and manage multiple projects simultaneously, with meticulous attention to detail.
- Commitment to positively engage people from diverse cultural and linguistic backgrounds in an inclusive and welcoming environment; ability to effectively work and communicate with individuals from varied cultural backgrounds.
- Experience in a higher education environment.
- International experience through study, employment, travel, or residence abroad.
- Experience with Banner, MyTrack, and Concur, or similar software programs.
- Experience managing employees represented by collective bargaining units.
- Proficiency in a language other than English.
- Experience living, studying, or working in an international or cross-cultural environment.
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Salary : $50,000 - $55,000
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