Administrative Associate - Shelby County

Administrative Associate - Shelby County

Administrative Support Assistant

Shelby County MRO3

This position depends on acceptable performance and funding. The position is established for one year from the position start date.

Duties/Responsibilities:

• Answer phones, scheduling, routing requests, checking mail and e-mail errands.

• Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventor, time entry, annual and sick leave balances using IRIS, and travel reports.

• Compile yearly calendar, schedule of events, and maintain calendar for conference room.

• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.

• Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.

• Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Required Qualifications:

• High school graduate or equivalent.

• Office type environment work of 1-3 years.

• Prior experience or background knowledge of Extension.

• Experience working with the public.

• Must have a valid driver’s license

• Computer knowledge (Word, Excel), typing skills and bookkeeping skills.

• Ability to self-start.

• Knowledge and ability to maintain good public relations with local community.

• General knowledge of office equipment.

• Basic knowledge of working with budgets and / or bookkeeping.

• Sense of humor.

• Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

• Classes from a community college or vocational/business school in computer and office skills are a plus.

• The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).

• Knowledge and experience using Quicken is preferred.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee county, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth, and communities to improve lives by addressing problems and issues at the local, state, and national levels.