Transportation Administrator (FT)

• Conduct new hire process from beginning to end in accordance with company policies and deadlines and enter new employees in ADP for Corporate HR approval.
• Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.  
• Collect and ensure accuracy of weekly hours by cross referencing timesheets and entering hours in spreadsheet, and ADP after approval by Manager.
• Obtain approved non-billable shop tickets and add to payroll spreadsheet. 
• Responsible for issuing Purchase Orders and entering POs into QuickBooks. 
• Obtain approval and signatures for invoices and enter invoices into QuickBooks.
• Maintain accurate spreadsheets with POs and invoice totals. 
• Process billing and sales activities including invoices and remitting for payment in QuickBooks; mail/email customers invoices after Salesmen approval.
• Run AR aging report and contact customers for payment. 
• Provide Branch Manager weekly summary for AR collection issues. 
• Maintain file system for customers and personnel. 
• Maintain employee roaster current and up to date; remove employee on timely manner when terminated. 
• Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF). 
• Run customer specific background checks.
• Print, copy, scan, send, receive, and response to emails.  

• High School Diploma or equivalent. 
• 2-5 years of related experience. 
• QuickBooks, Time, and Attendance (ADP preferred), Microsoft Office, Outlook, Excel. 
• Track System time tracking software knowledge. (highly preferred) 
• Basic Payroll knowledge.
• Time management and excellent communication skills.
• Ability to quickly learn our customers systems for large projects (CCM, Track, Arriva, etc.), and work with customers contacts to meet scheduled submittals . 
• Ability to meet all daily and weekly deadlines for all departments.
• Ability to perform other duties as assigned. 
• Must be dependable, willing to work additional hours as required and be team oriented.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at time.

Salary : $18 - $22