Recruiting Coordinator

Why join our team?

USO mission and exceptional team, around the world, make this a great place to work. We offer generous paid time off, including volunteer days and military leave. We have an exceptional 401k match, great benefits including training/education reimbursement and really fun team members that put the mission first. Working for the USO is more than a job. It’s a calling. (Do what you like, like what you do)!

Here is what an independent external survey told us:

• 97% agree they like the work they do
• 90% are satisfied with the pay and benefits
• 95% would recommend working here to friends and family
• 95% would recommend the USO services to a friend

The Recruiting Coordinator is responsible for various administrative and program support tasks for the HR department.

Principal Duties and Responsibilities (*Essential Duties)

• Provide general administrative support to the Recruiting Team, and HR staff including but not limited to creating PowerPoint presentations, expense report processing, meeting logistics and organizing/assembling documents and other materials.*
• Responsible for all administrative tasks related to the recruiting/hiring process, including scheduling interviews, communicate with candidates, update Applicant Tracking System, audit and close requisitions*
• Open requisitions and post open positions *
• Champion candidate experience, act as liaison between the organization and the applicant *
• Maintain and update process and procedures documentation*
• Facilitate background check process, track candidate statuses and manage vendor relationship*
• Manage recruiting mailbox with response to inquiries, requests and task assignments*
• Run weekly recruiting report in ATS*
• Perform a variety of other HR tasks including but not limited to arranging candidate interviews and travel, background checks and employment contract renewals. *
• Provide specialized Benefits support including but not limited to New Hire benefits enrollment, and COBRA administration. Reconcile benefits and other invoices. Assist with Transportation programs.*
• Provide specialized Training & Development support including but not limited to administration of Education Assistance Program and Learning Management System asset assignments, data integrity, maintenance and reporting*
• Serve as departmental point-of-contact. Collect internal employee communications regarding Human Resources programs, plans and policies; collaborate as necessary with other departments in the delivery of information across multiple channels*
• Provide project support for HR programs and initiatives, such as employee surveys, training and development programs*
• Other duties as assigned*

Job Specifications 

• High School Diploma or equivalent.
• 2-4 years of work experience in an administrative or HR support role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred.
• Strong interpersonal and customer service skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.
• Proficiency using computers and electronics equipment. General knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite.
• Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
• Must be punctual, organized and self-motivated, with the ability to quickly and easily adapt to changing organizational needs.
• Ability to achieve desired results while working collaboratively in a team environment.
• Ability to perform basic math.
• Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver’s license.
• Must be a strong advocate of the USO’s mission to lift the spirits of America’s service members and their families.

Details:

• This position is remote, you must reside in Hampton Roads, VA area. 
• USO locations will adhere to local area and DOD guidelines regarding COVID vaccination/testing requirements. Employees may be required to be vaccinated or tested regularly per local requirements.
• Resume and cover letter are required for full consideration.
• Background check – education, criminal and driving required.

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

If that’s not enough to convince you, here are some direct quotes from employees:

• The organization truly cares about the people who work here.
• I have been with the USO for 4 years and have consistently been able to grow in my knowledge and position. It is a fun place to work and my work/life balance is manageable. The way the organization has handled COVID has been top notch - I never felt fearful that I would lose my job or be put in a situation where I did not feel safe. The benefits are great - PTO and 401k matching are top level.
• There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
• Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
• The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
• The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.

Apply today and be a force behind the forces