Job Posting for Administrative Specialist at Vail Resorts

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40 resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
MORE employee discounts on lodging, food, gear, and mountain shuttles
401(k) Retirement Plan
Employee Assistance Program
Excellent training and professional development
Referral Program

Full Time Roles Are Eligible For The Above, Plus

Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
Free ski passes for dependents
Critical Illness and Accident plans

Job Summary

The Specialist-Administrative reports directly to the Director of Resort Operations. This position provides administrative support to the leadership team and multiple departments in Resort Operations. The Specialist-Administrative position works closely with other departments at the resort and with corporate partners in procurement, AP, finance, and other areas.

In addition to performing the job duties, the ideal candidate will be well aligned with our company values and mission.

Job Specifications

Outlet:  Stowe Mountain Resort
Expected Pay Range: $22.00 - $33.12 / hour
Shift & Schedule Availability:  Year-Round / Full-Time (weekends and holidays as scheduled)

Job Responsibilities

Provide administrative assistance to Resort Operations departments including Building Maintenance, Parking, Grounds, Janitorial, Warehouse, Uniforms.
Payroll/Time and Labor – use enterprise systems to accurately record, monitor, report and allocate labor hours and wages as required.
Procurement – use enterprise systems to purchase and receive goods. Process and prepare invoices to support AP/AR functions. Reconcile month end finances.
Assist in preparation of annual operating budgets and perform regular analysis of capital and operational budget performance.
Monitor, track and record data to support accurate and timely reporting of utilities, waste and various other metrics.
Assist in administration of Work Order Management system to track work requests, work details and associated labor and materials required to complete tasks.
Assist with the on-boarding and off-boarding of year-round and seasonal staff.
Maintain confidentiality regarding sensitive employee and business data
Manage leases, lease payments, HOA contracts and payment schedules.
Assist with recurring operational permit payments and other permitting coordination.
Other duties as assigned

Job Requirements

Work Experience: 3 years’ experience in Business Administration, Payroll and AP is required.
Excellent written and verbal communication skills, and strong interpersonal skills.
Proficient with computer operation including MS Office suite of programs for data analysis, and enterprise systems including Planful, PeopleSoft, Coupa, etc.
Highly organized and motivated for personal and team success.
Ability to work a flexible schedule occasionally

The expected pay range is $22.00 - $33.12. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 501559

Reference Date: 05/21/2024

Job Code Function: Administrative

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