Front Office Administrator

“Learning, Serving, Sharing Christ”
Valley Lutheran High School

Position Summary:

Valley Lutheran High School is seeking a dynamic, driven individual to foster our belief that each student is made in God’s image and equipped with gifts, talents, and opportunities that are intended to glorify and serve our Creator. In partnership with the students, parents, faculty, and greater community, the office administrator will be a trusted liaison of the Valley Lutheran school community in serving our ministry needs.

Valley Lutheran’s Mission Statement:
Valley Lutheran High School provides a foundation for a life of faith, learning and service through a Biblical, Christ-centered, college preparatory education and Christian relationships.

Valley Lutheran’s Core Values:

· Christ-Centered

· Relationships

· Service

· Learning

· Leadership

I. Front Line Brand Ambassador

• Fosters an office environment reflecting Jesus’ love and VLHS ministry.
• Serve the mission and ministry of the school by developing relationships with faculty, students, and families to ensure students experience Christ-centered learning in a healthy, unique service-oriented environment.
• Communicate clearly, enthusiastically, and pro-actively to all students, staff and families the joys of serving our great God!
• Welcomes visitors/prospective families, provides information and direction to parents and students; answers and screens telephone calls

Secondary Roles & Responsibilities (flexible to fit strengths of individual and their contribution to the ministry team):

• Information Liaison
• Collect and distribute mail to students and staff
• Distribute messages to students and staff at passing periods
• Contact parents or parent groups as needed (volunteer need, undocumented student absence, etc)
• Communicate key dates to BOD, admin staff, school community
• Assists in coordinating school-wide flow of communication and information
• Office Administration
• Monitor office equipment for errors and supply levels
• Monitor office supplies and restock when necessary
• Tracks and orders assigned school and classroom supplies according to established procedures and assure appropriate levels of supplies are maintained
• Supporting role in partnership with the leadership team through tasks such as preparation of correspondence, organization and maintenance of ministry related filing, and generation of anticipated school reports
• Maintain School Database
• Attendance

a) Manage and maintain attendance logs and tardies

(1) Record period/daily student attendance

(2) Issue student tardy passes, monitor sign-in/out records

(3) Document planned absences for students and teachers

• Aid in students/families from application to enrolled status
• Special Events Assistant
• Graduation

a) Certificates, diplomas, covers, programs, caps & gowns, photos

• Community Building Events

a) Golf outing, back to school night, auction/gala, grandparent/VIP day

Additional duties and responsibilities as mutually agreed upon with school administration.

● A personal commitment to Jesus and a strong desire to serve Him as a part of our ministry team.

● Strong communication and interpersonal skills

● High level of English proficiency for completing tasks, telephone communication, and preparation of written correspondence including skills in spelling, punctuation, and grammar.

● Operates a variety of office equipment including copier, fax machine, two-way radio, computer, and phone systems

● Ability to use office productivity software (Microsoft Office suite)

● Demonstrates ability to use independent judgment to set priorities and make decisions

● Ability to work with detail and high degree of accuracy

● Ability to use discretion in handling confidential information

● Ability to work in an environment demanding multitasking and prioritizing.

● Contributes to clean, neat, welcoming and efficient office environment.

● Establishes and maintains cooperative working relationships with others

● Three to five years of office related experience in school office

● Obtain or hold a valid First Aid/CPR certification

● Obtain or hold an IVP Fingerprint Clearance Card

Job Type: Full-time

Pay: $34,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Education:

• Associate (Preferred)

Language:

• English (Required)

Work Location: In person

Salary : $34,000 - $45,000