What are the responsibilities and job description for the Administrative Supervisor 6 position at Vancouver Coastal Health?
Notice
NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your seniority will not apply and your application will only be considered after on-time internal applicants have been considered.Description
JOB SUMMARY:Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Administrative Supervisor is responsible to participate in the planning and coordination of clerical and administrative support activities of the program/s and/or multiple offices. Oversees the daily operation of the program/s and/or multiples office/s and the delivery of administrative support services. Supervises clerical staff; schedules/monitors work to ensure accurate/timely completion of tasks, provides guidance/advice and feedback in the performance of work. Develops and implements worksite policies, operating methods and procedures. Monitors and controls expenses and determines resource requirements for the preparation annual operating budget/s and/or planning for capital needs. Monitors maintenance of the facility and makes recommendations for the purchase, leases, replacement and disposal of office equipment/supplies; sources and selects suppliers. Executes project work such as new construction, renovation and IMIS telecommunication contracts.QUALIFICATIONS:Education & Experience Grade 12, supplemented by a recognized diploma in Business Administration plus Five (5) years recent, related experience including two years supervisory experience or an equivalent combination of education, training and experience. Knowledge & AbilitiesAbility to supervise.Ability to plan, organize and prioritize.Ability to work independently and in cooperation with others.Ability to communicate effectively, both verbally and in writing.Ability to analyze and resolve programs.Knowledge of general office procedures including business writing skills and experience completing financial transactions.Ability to evaluate and monitor administrative systems and procedures.Ability to type 50 wpm.Ability to operate related office equipment, including a computer/keyboarding skills and an ability to operate, at an intermediate level of proficiency, the Microsoft Office suites of products such as Outlook, MSWord, Excel and Powerpoint.Physical ability to carry out the duties of the position.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
Details
Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2023.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.
Salary : $35 - $38