Secretary (OA)

This position is aligned and established under the Office of the Associate Director for Patient Care Services (ADPCS) at the Tomah VA Medical Center, Tomah, WI. The purpose of this position is to serve as part of the executive leadership team, along with the Medical Center Director, the Associate Medical Center Director and the Chief of Staff.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/23/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience GS-6: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: communication and interpersonal relations, including the ability to appropriately and courteously relate to internal and external customers; maintenance of confidentiality of patient/employee information, electronic and print; the medical center performance improvement program; how to work and function in the medical center in a safe manner, including infection control and the correct operation of equipment; ability to use office automation tools and techniques to support office operations; ability to prioritize, compile, interpret, analyze and summarize data in the completion of assigned work.
• Specialized Experience GS-7: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: uses Microsoft Word or comparable word processing software to execute several office automation functions such as storing and retrieving electronic documentation and files; activating printers; inserting and deleting test; formatting letters, reports and memoranda; and transmitting and receiving e-mail. Knowledge and skill to coordinate the work of the office with other offices, including advising secretaries/clerical staff in subordinate offices on general clerical processes, reporting requirements, new procedures or regulations, and on information to be provided for use throughout the service.
• Specialized Experience GS-8: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: reviews established procedures for procurement and tracking of office supplies and equipment, evaluating effectiveness; establishes new procedures for own office and for subordinate offices as required; comprehensive knowledge of the substantive programs of the service and of the duties, priorities, commitments, policies, procedures and program goals of the ADPCS sufficient to perform such task as eliminating conflict and duplication in office procedures and to maintain complete awareness of the clerical and administrative problems related to the organization's programs.

Preferred Experience: 1-2 years experience supporting an executive/leader in profession office type setting.

You will be rated on the following Competencies for this position:

• Clerical
• Communications
• Computer Skills
• Manages and Organizes Information

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts, etc. No special physical demands are required to perform the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.