Administrative Assistant
Job Posting for Administrative Assistant at Veterans Sourcing Group
Job Description
Role: Administrative Assistant
Duration: 6 Months Contract extension
Location: New York, NY 10020
Hybrid schedule onsite 5 days a week
Client is seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as floater/back up assistant to the department and collaborate/coordinate with administrative team as requested.
Responsibilities:
- Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
- Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
- Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
- Communicate Firm policies and procedures to officers and associates regarding client entertainment
- Manage general office needs such as ordering supplies and mail distribution as requested
Required Skills:
- Experience with Concur
- Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
- Excellent verbal communication and telephone skills
- Detail-oriented, personable with a consistent positive attitude
- Ability to work in a team environment and handle multiple tasks with little or no supervision
- Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
- Utilizes good judgement and discretion, maintains the highest level of confidentiality
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