Finance Clerk

Job Summary:

This is a highly responsible position assisting the Treasurer and Board of Trustees. Work involves responsibility for recording and maintaining the Village Finances and records. The Finance Clerk position is responsible for the overall management and administration of the Village of Hanley Hills' finances. The employee will work under the direction of the Treasurer, Chairperson and Village Clerk/Office Manager.

Duties:

Performing all aspects of the accounting needs for the Village of Hanley Hills and working collaboration with Trustees in order to ensure that the municipal finances are maintained in an accurate and timely manner. Maintain the accounts payable, accounts receivable, and General Ledger systems in order to ensure complete and accurate records of all funds. The duties listed below are what is included, but not limited to regarding this position. Additional duties may be added in the event other Village matters arise.

Daily Tasks:

Answer all calls pertaining to Village finances

Maintain professional relationship with vendors.

Receive, enter and receipt of all daily cash sheets from Village & Court Department

Payroll

Prepare and process bi-weekly payroll

Assist CPA firm with yearly payroll audit

Generate 1099's and W-2's

Board Meetings

Prepare monthly financial reports for monthly board meetings

Attend monthly board meetings

Prepare checks for all bills and keep accurate record of invoices

Manage Mail and other deliveries

Prepare bills to be mailed and file correspondence in vendor files

Receive, approve and/or decline all invoices and payment requests

Administrative Duties & Records Management

Make deposits of payments received for monthly reports to deliver to Treasurer

Reconcile bank statements

Assist with budget preparations

Monitor budget. Prepare mid-year budget reports

Process and record all purchase orders, expense reports and reimbursement requests

Provide Support to Village Clerk as requested

Asist Village Clerk in business license process.

Receive yearly license fees

Record tax money received from businesses

Serve as Notary Public

Job Requirements:

Strong organizational skills

Minimum 3 years' experience responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports

Minimum 2 years' customer service experience

Knowledge in maintaining and recording municipal financial records

Intermediate experience with Microsoft Office software (Word, Excel, Outlook, etc.)

Experience in records management

Minimum 3 years in QuickBooks accounting program.

Strong multi-task skills

Must be able to keep Village and client financial matters strictly confidential

Ability to perform several tasks concurrently with ease and professionalism

Ability to maintain harmonious working relationships with village officials, staff and the general public

Working knowledge of MO General Statues and principals and practices of municipal accounting.

Other duties as assigned

Required Education And Experience:

High School Diploma or completion of G.E.D.

Any combination of graduation from an accredited college or university with a bachelor's degree in accounting, finance, business administration, or a related field, and/or three years professional experience in financial management for local government or related field.

Hanley Hills follows all ADA Requirements. Job will require the ability to sit for long periods of time. The ability to be on a computer screen for long periods of time. Lifting no more than 10-15 pounds.

Reasonable accommodations will be be made for ADA needs.

Job Types: Full-time, Part-time, Contract

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• St. Louis, MO 63133: Relocate before starting work (Required)

Work Location: In person