Front Desk Administrative Assistant

THE PURPOSE:

• The Front Desk Administrative Assistant will provide office and front of house support to ensure day-to-day operations run smoothly.
• We are seeking a highly motivated and enthusiastic individual who will perform a variety of duties that require initiative, excellent communication and organizational skills, and independent judgement.

THE ROLE:

The Front Desk Administrative Assistant role provides basic receptionist and administrative support for the company. This role has set hours of 7am - 3pm Monday through Friday. This role is responsible for:

• Overseeing front desk, guest registration and disseminating correspondence
• Maintaining a clean and visually appealing office space
• Maintaining and ordering all consumables and office supplies; including but not limited to organization of supplies and office equipment
• Ordering and coordination of daily catered lunches
• Fielding requests from all departments; prioritize and source solutions
• Coordination of vendors, both on-site and through projects
• Tracking and maintaining ongoing Operations projects and systems (ticket tracking, inventory management, information record management)
• Processing expense reports and payment requests, expense reconciliation
• Overseeing calendaring for Las Vegas site; schedule meetings and calls in Outlook
• Providing administrative assistance to Corporate Services teams
• Assisting with special projects and events on an as-needed basis

THE CANDIDATE:

• Team oriented: you are comfortable and energized by working in a team with a wide variety of backgrounds and skillsets. You welcome constructive feedback and different perspectives. You desire to truly understand the goals and needs of your teammates
• A learner: you’re always eager to learn new skills when faced with a new challenge
• Dynamic and creative: you thrive in a fast-paced environment where a multitude of projects run concurrently
• You are the first person people meet when they walk through the door; you need to be welcoming, friendly, and have a professional demeanor

MINIMUM REQUIRED EXPERIENCE:

• High school diploma required; bachelor’s degree preferred, or equivalent work experience
• Customer service, interpersonal and communication skills over the phone and in person
• 1-2 years of administrative experience
• Extremely organized, accurate and detail-orientated
• Must be able to do work efficiently with limited supervision
• Master of Microsoft Word, Excel, PowerPoint and Outlook
• Ability to prioritize tasks and manage projects with self-initiation
• Quick solution-based problem solver
• Las Vegas candidates preferred - no relocation provided
• Strong data entry skills

PREFERRED EXPERIENCE:

• Knowledge of Coupa and/or Concur expense and travel management system, or equivalent programs