Healthcare Administration Intern - Workforce Development

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties, with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving healthcare. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

If you are unsure whether you meet all of the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Job Summary: The Healthcare Administration Intern supports the work of the organization to improve and support the hosting department’s goals and projects. This individual will have attention to detail, ask questions, set deadlines, create and organize into plans, execute them on time as scoped and on budget, and follow up with communications. Depending on the final candidate’s interests, we may be able to set up shadowing opportunities or schedule information sessions to learn more about the various careers available in healthcare administration. Interns will be assigned an area of focus, which may include, but not limited to, Workforce Development Program, the Project Management Office, Data Analytics, Learning & Development, the Process Improvement Program, Information Technology, and Marketing and Communications.

Essential Duties and Responsibilities:

· Work with executive management, VG management and staff, to develop strategy, requirements, timelines, project plans and related documentation, coordinate implementation, and provide a sustainability plan for ensuring the work developed continues.

· Research, schedule meetings and author project communications related to assigned projects.

· Assist with a variety of training and development of physical/digital materials.

· Perform other duties as assigned.

· Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

HIPAA Requirements:

Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and subsequent related laws and VG policies. This position may have access to PHI via the electronic health record system used by VG in order to perform the functions of the job. This position is required to read the content of these records only to the extent needed to accomplish the assigned task.

Knowledge, Skills and Abilities:

· Must be at least 18 years old.

· Proficiency with MS Office Suite (Excel, Word, Outlook, PowerPoint).

· Strong organizational and time management skills.

· Strong attention to detail.

· Aptitude for building connections, collaborating, and recognizing skills and assets in others.

· Demonstrated skills in oral and written communication.

· Some remote work capability.

· Ability to develop and maintain trusted relationships with key stakeholders.

· 16-40 hr./wk. depending on role.

Education and Experience:

· High school diploma

Behavioral Competencies:

Accountability

· Role model VG’s mission, vision, and shared values

Customer-Focus

· Listen to the voice of the customer and strive to delight them by exceeding their expectations

Teamwork

· If someone needs help, help them

Initiative

· Be innovative, apply fresh ideas, and continuously improve how you do your work

Confidentiality

· Maintain strict confidentiality and respect the privacy of others

Ethical

· Demonstrate integrity, honesty, and stewardship in all encounters at work

Respect

· Demonstrate consideration and appreciation for co-workers and patients

Communication

· Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Physical Requirements:

Percentage of time spent

· Standing: 5%

· Walking: 5%

· Sitting: 85%

· Reaching/stooping/bending: 5%

· Must be able to occasionally lift/carry up to 20 lbs.

· Computer usage: 70-90% of most work days

· Travel: not expected in this position

Working Environment/Physical Hazards

· Work remotely

Equipment used:

Office equipment

· Computer

· Telephone, fax, copier, scanner

Immunization:

Staff members must meet immunizations requirements as stated in VGMHC’s immunization policy and state and federal guidelines.

Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.

VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in the area of placement, promotion, transfer, rate of pay and termination.