Administrative and Fiscal Coordinator, Field Operations and Administration

Job Description

This position works independently with general direction from the Senior Associate Director for Field Operations and Administration for Virginia Cooperative Extension. This role provides administrative support to the Senior Associate Director for Field Operations and Administration and supports the functions of Extension’s district office coordinators. This team supports office functions throughout unit offices and serves as a resource for policy and procedure information and training programs. This role partners with district office coordinator and may function as a back-up to the district office coordinator in special circumstances. The essential duties for this position include performing the administrative, fiscal, and business functions, including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel forms in Banner; knowledge of university, federal and state policies and procedures; oversee key civil rights compliance documentation; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; complete special projects and other duties as assigned with professionalism and tact and a service mindset.

Required Qualifications

Bachelor’s degree in business or related field, or equivalent level of training and experience. Experience in scheduling and coordinating the daily operations of an office with minimal supervision; performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; experience managing time effectively for prioritizing multiple tasks. Experience with financial duties, such as reviewing and processing procurement transactions, monthly reconciliations, and accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.

Preferred Qualifications

Demonstrated competency in matters of diversity, equity, and inclusion. Demonstrated experience maintaining accounts and personnel records; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP); Experience with grant management. Knowledge of federal, state, and university civil rights laws and policies; Experience in a Cooperative Extension, college, or university setting. BS degree in an applicable discipline.

Pay Band

4

Appointment Type

Regular

Salary Information

$45,000 - $52,000

Review Date

June 13, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.