Business Office Manager

Business Office Manager/HR

WellAge Senior Communities is a dynamic senior housing organization with recognized healthcare expertise leading our Independent Living, Assisted Living and Memory Care communities. We bring high quality service delivery to our residents and value-driven management outcomes to the business. 

Our name, WellAge, reflects our commitment to creating environments and services to promote our residents aging well and remaining active doing the things they love and enjoy. Each community is designed to create a purposeful life and engaging life experiences.

We offer you competitive pay, a great benefits package, opportunities for growth and an engaging culture. Join our team today!

The Business Office Manager/HR Administrator role is a key part of the organization. The person in this role will maintain accounts receivable and accounts payable, payroll, payroll records and taxes, bank deposits, daily census records and reports, and monthly, quarterly and annual reports as documentation for balance sheets, profit and loss statements, various tax returns, and cost reimbursements.  The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures. This role reports to the Executive Director.

KEY RESPONSIBILITIES:

Accounting, Payroll and Reporting:                                        

• Prepare staff payroll and submit to payroll system

• Assist Executive Director with development of annual administrative budget

• Keep financial records current

• Pay bills and take discounts offered

• Make bank deposits

• Pay taxes (when required)

• Supply requested information to owner, President/CEO, accounting firms, auditors, etc.

• Prepare accounting reports

• Maintain vendor files

• Collect accounts receivable and prevent past due accounts

• Prepare daily, weekly, monthly and annual reports and summaries (as needed)

• Work with third party payers

• Provide information to auditors annually 

Team Management:              

• Build relationships with all levels within the organization

• Collaborate with internal personnel and external partners  

• Empower, guide and develop team members

• Work to create a cohesive and high performing team

• Build a strong image and represent the department across the organization

• Help create an environment that encourages safe behavior and quality performance through commitment to education, awareness, and employee involvement

Human Resources:              

• Human Resources administration and supportive functions

• Employee relations

• Support the management of HR operations including recruiting, selection, hiring, orienting, onboarding, training and coaching 

• FMLA

• Documentation, reporting and analysis

• Assemble and monitor personnel files

Resident Information:                               

• Work with the Executive Director to ensure coordination of move-ins (paperwork), move-outs, and day to day administration needs of the residents are met

• Assist in collection and recording expenses for residents

• Assemble resident administrative files

• Update census report daily

• Attend in-service educations within the community

• Maintain professional confidentiality

• Other duties as assigned

TALENT:

Executing

Ability to prioritize and multi-task priorities 

Detail oriented

Ability to change course and adapt to priorities

Ability to meet deadlines

Ability to organize and prioritize the work load  

Relationship Building

Work well with people including staff, residents, and families

Enjoy working with older people

Demonstrates friendliness and enthusiasm

Have a caring attitude and sincere interest in others

Ability to foster teamwork

Ability to meet and build relationships with all types of people

Influencing

Communicates clearly and effectively 

Ability to exercise judgment and display understanding

Strategic Thinking 

Ability to solve problems effectively

Analytical and sees patterns of numbers

Curiosity and desire to learn

SKILLS AND KNOWLEDGE:

Typing and telephone skills, use of calculators, computers, familiarity with chart of accounts, basic bookkeeping skills, tax reports, human resource guidelines, financial reports, government agencies that relate to finances (Department of Labor and Internal Revenue Service), and W-2, W-4, and 1099 Forms

EDUCATION:

• High school diploma required; two (2) years college coursework in bookkeeping, accounting and/or finance (preferred)

EXPERIENCE

• Three years bookkeeping experience required; payroll, office management and HR experience (preferred)

PHYSICAL DEMANDS:

• Sitting, bending, stooping

• Standing for long periods of time

• Lift 20# or less

• Repetition of computer and keyboard

• Walking up steps, hallways on carpet, concrete, asphalt, linoleum, etc.

• Use of small appliances and office equipment

ACCEPTANCE STATEMENT:

The above reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Salary : $60,000 - $65,000