Operations and Contract Support Admin

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!  We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded by a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

to ensure that all front-end project requirements are met to ensure success. This position is responsible for overseeing several project startups at once while working with multiple Project Managers. Typical job duties include contractual administration, assistance in the pre-bid phase, assistance estimating, bid submission. Along with these duties, the Contract Administrator will assist management with day-to-day activities, report generation and other duties assigned.

Responsibilities:

• Oversee the preparation and revision of contracts / bid packages and ensure deadline submission.
• Perform a contract review prior to bid and provide a summary to the estimating team.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Provide contract summaries and ensure contract execution in accordance with company policy.
  
• Create and maintain project files and folders.
• Attend Pre-Bid meetings as needed.
• Data entry of our schedule, projects and estimates.
• Compile and pull together all necessary information (internal and sub data) required to submit Bid Packages.
• Follow up with the results of Bid Packages and send out bid results to the management team in a timely manner.
• Collects, compiles, and formats proposal content (drafts, final versions, etc,) Makes recommended corrections to bids as necessary.
• General administrative functions such as copying, shipping/receiving, and ordering supplies.

Skills:

• Solid organizational skills, including time-management
• Strong customer service and teamwork skills
• Ability to effectively and efficiently communicate with all levels in stressful circumstances
• Team oriented, problem solver
• Highly organized

• Proficient in MS Office

Local candidates only. No relocation assistance or remote work options for this position.

Position Type/Expected Hours of Work: This is a full-time, exempt position. Days and hours of work are typically Monday through Friday 7am-4pm but some flexibility is required as job duties demand.

Benefits: We offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more!

Vortex Services, LLC, and all subsidiaries is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, ancestry, religion, orientation, age, sex, marital status, national origin, disability, genetic information or veteran status.